About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The role is located within the Assurance, Knowledge and Executive Services Division (the division).

The division provides expert advice and support to the department through a range of portfolio advisory and assurance services. The division also provides support to the department's executives and ministers and manages all Cabinet and Parliament processes. There are 3 branches within the division:

• Assurance Branch
• Knowledge, Privacy and Records Branch
• Executive and Ministerial Services Branch.

The Knowledge Privacy and Records Branch within the Assurance, Knowledge and Executive Services Division is responsible for leading the department's management of corporate knowledge, privacy, intellectual property, and records. This accountability includes leading and supporting departmental compliance with relevant legislation and standards.

About the Role

The Records Management Officer - Collection Management Team is a subject matter expert in public records. This role contributes to the delivery of the School Records Reform Program and cataloguing and sentencing the Department's extensive collection of corporate records.

Duties will include:

• Coordinating and supporting a range of operational and project delivery records management services
• Undertaking complex records sentencing, archiving and collection management activities for corporate and school records
• Providing authoritative advice on records management compliance and processes consistent with departmental policy, guidelines, the Public records Act 1973, and related Public Record Office Victoria (PROV) standards
• Contributing to the delivery and continuous improvement of the department's School Records Reform Program and collection management projects/activities.       

Attributes

 To be successful in this role you will have:

• extensive records management experience in a large organisation
• to be able to provide professional and timely advice on a wide range of records management matters
• the ability to operate with an increased level of autonomy and accountability within a team environment
• excellent time management skills and the ability to manage competing priorities effectively
• to enjoy applying records and archives knowledge including sentencing of hardcopy records
• strong verbal and written communication skills.

This role requires manual handling including lifting and moving boxes of hardcopy records. It is located at 2 Treasury Place, East Melbourne and requires full time onsite attendance.

Desirable Qualifications and Experience

 Essential:

• This role requires records management experience in appraising, cataloguing and sentencing hardcopy records in a government department or agency.

Desirable:

• Relevant qualification in records management or commensurate professional experience

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Isabella Caruso, Team Leader, Collection Management at Isabella.caruso@education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 15-JUL-2025.