This is a 13-month fixed-term opportunity - ending in August 2027.

The role is flexible. When onsite you will be based at 2 Treasury Place, East Melbourne.

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

The Assurance, Knowledge and Executive Services Division (AKESD) provides expert advice and support to the department through a range of portfolio, advisory and assurance services, including:

• Internal audit, VAGO audits, School Council Financial Assurance program
• Cabinet and Parliament support, including board appointments
• Freedom of Information
• briefings and correspondence support
• the Departmental Liaison Unit
• privacy advice and support
• records and digital content management, SharePoint and copyright advice and support
• mail services

The Knowledge Privacy and Records Branch within AKESD is responsible for leading the department's management of corporate knowledge, privacy, intellectual property, and records. This accountability includes leading and supporting departmental compliance with relevant legislation and standards.

About the Role

Your typical duties will include:

• Assisting a variety of customers and carrying out timely and high-quality activities in response to requests for access to the department's records
• Providing authoritative advice on records management requirements and processes consistent with departmental policy and related guidelines
• Maintaining (and conducting quality assurance) of catalogues and databases of the department's records
• Contributing to the continuous improvement of the department's records management processes and documenting these processes

The successful candidate will:

• Thrive in a busy and dynamic team environment while applying critical thinking skills
• Be able to undertake complex records discovery within defined timelines
• Be resilient and professional handling sensitive requests relating to claims and applications from the National Redress Scheme
• Enjoy applying records and archives knowledge
• Provide excellent customer service and build strong stakeholder relationships.
• Have well developed written and verbal communication skills

Desirable Qualifications and Experience  

Essential:

• 2+ years of experience in managing public records in complex organisation

Desirable:

• Relevant qualification in Records Management

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Kate Sullivan - Manager, Records and Digitisation via kate.sullivan@education.vic.gov.au .

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Friday 15 May 2026.