About the Role

This is a Fixed-Term role until 19 February 2027

Reporting to the Senior Strategy Adviser, School Support Unit (SSU), the Program Advisor is responsible for:

• Maintaining strong working relationships with internal and external stakeholders to ensure the needs of international students in Victorian government schools are considered and addressed.
• Analysing data to identify gaps in compliance, opportunities for improvement and leading technical solutions, in partnership, with the Victorian International Students Information Tool (VISIT) team.
• Managing day to day team operations, maintaining international student records and data on both VISIT and Federal Government information systems.
• Ensuring operational policies and procedures balance compliance and regulatory requirements with school and student needs.
• Providing procedural advice and support to Victorian government schools and education agents ensuing that it complies with the Education Services for Overseas Students (ESOS) Act and other requirements.

The ideal candidate, will have:

• A demonstrated ability to remain calm under pressure including through incident management activities
• A proven ability to think through issues from a range of angles while considering the needs of different stakeholders, including students, and arriving at workable solutions
• Demonstrated experience managing staff and leading a small team to deliver agreed outcomes
  
  

Desirable Qualifications and Experience

A relevant tertiary qualification in education or a related field is desirable for this role. An understanding of international education provider compliance, the Education Services for Overseas Students (ESOS) Act and risk management strategies.

To support the IEPD's commitment to fostering child safe environments and protecting children from harm, staff are expected to promote a child safe culture, adhere to child safety policies and procedures and act in a child safe manner at all times. This includes acting in a child safe manner when participating in school visits, undertaking student recruitment activities and participating in student related events.

To support IEPD's commitment to fostering child safe environments and protecting children from harm, all new and existing staff must possess a valid Working with Children Check (WWCC) for employment.

How to Apply

To apply, please provide:

• a CV and
• a cover letter (no more than 2 pages) outlining your skills and experience relevant to the requirements, capabilities and key selection criteria for the role.
  
  

About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Division

International Education and Partnerships Division (IEPD) leads global learning and engagement activities for the department and works with schools to offer programs to connect students with the world. The IEPD plays a leading role in pursuit of this objective, by:

• Leading the internationalisation of education in Victorian government schools

• Delivering a range of programs aimed at helping students, teachers and school leaders to develop inter- cultural capabilities, build international networks and become global citizens

• Facilitating education-related, government to government linkages and cooperation between Victoria and other countries

• Delivering high quality services to international students in accordance with the obligations of DE as a registered provider under the Education Services to Overseas Students (ESOS) Act 2000.

As part of IEPD, the School Support Unit's (SSU) key responsibilities are to:

• Ensure the department's compliance with the Education Services for Overseas Students (ESOS) Act (Cth), Education Training and Reform (ETRA) Act (Vic), National Code of Practice, Child Safety Standards and the Victorian Registration and Qualifications Agency's guidelines for the enrolment of overseas students aged under 18.
• Maintain accurate international student records and data on both the department's and Federal Government information systems (PRISMS).
• Support Victorian government schools to deliver high-quality and compliant services to international students by delivering professional development opportunities for principals and International Student Coordinators (ISC).
• Develop and implement specific projects that support international students enrolled in Victorian government schools.
• Support schools to manage incidents by providing strategic advice on issues of high criticality.
  
  

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Louise Freeman, Manager, School Support Unit via email at: louise.freeman@education.vic.gov.au. 

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Tuesday, 17 March 2026.