About the Role

This position is full-time, fixed term or 2 x 0.5 FTE until the 30th of June 2026.

The primary responsibility of the School Improvement Project Support Officer is to provide high quality executive and administrative support to assist in the delivery of the Department of Education priorities, aims, and objectives.

The role supports the Senior Manager, Regional Operations Division and the Early Childhood Implementation Executive Director and their teams. Key responsibilities will include executive and administrative support, correspondence and record keeping, diary management, distributing information and materials to stakeholders, arranging office meetings such as booking and preparing venues, agendas, minutes, catering, and maintaining relevant databases and registers for tracking.

The role is critical to the effective operation of the Division. It will involve periods of sustained independent work as well as frequent and varied contact with Department employees. The role demands flexibility and the ability to work in a highly collaborative and supportive way with other staff across the region. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their duties, which include:

• Records management, including administration of divisional Sharepoint sites
• Procurement, including hospitality, travel, office supplies and general invoice processing
• General administration support such as meeting and event coordination
• Program administration support
• Project work

Attributes

The role requires the following capabilities:

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self-management
• Verbal and written communication

Qualifications and Experience

 Administration experience

How to Apply

Applicants are required to submit a CV and cover letter (max. 2 pages for cover letter) which summarises their skills, relevant experience and suitability to the role.

About the Group

Schools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments. SRS regions serve as a bridge between the central office, schools, and service providers, ensuring smooth transitions for learners and achieving the department's ambitious targets. Each region includes divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

This role is located in the Regional Operations and Early Childhood Implementation Division, North East Victoria Region, SRS.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Caryn Pearson via or caryn.pearson@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 14 December 2025