About the Department

The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

Curriculum and Teaching Practice Division 

Curriculum and Teaching Practice Division (CTPD) works collaboratively across the department, with schools, and with stakeholders to co-design and implement initiatives that support schools to deliver high-quality curriculum and teaching programs. CTPD has primary responsibility for the provision of advice and implementation support to government schools to deliver the Victorian Curriculum. Drawing on contemporary research and practice evidence, CPTD's work contributes to ongoing improvements in student outcomes by flexibly responding to student needs and aspirations, as well as those of school communities. 

CTPD has three branches: Literacy, Languages, the Arts and Humanities; Numeracy, STEM and Digital Learning; and Teaching and Learning. Across these branches, key functions include: 

• providing policies and guidance in areas such as assessment and reporting, languages education, Holocaust education, literacy instruction, mathematics and numeracy education, and artificial intelligence 

• developing lesson plans, toolkits and other teaching and learning resources for classroom use 

• designing and delivering high-quality professional learning in key curriculum areas 

• developing and managing the Arc Platform and implementing high-quality teaching and learning software 

• fostering student, family and community engagement through programs like the Premiers' Reading Challenge, Books in Prep Bags, and community language schools.   

About the Role

We're looking for a proactive and highly organised Executive Assistant to support two senior leaders: the Director, Numeracy, STEM and Digital Learning, and the Director, Literacy, Languages, the Arts and Humanities. This full-time, fixed-term position (through to 31 December 2025) plays a key role in ensuring seamless operations across two strategic portfolios that impact learning outcomes across Victoria.

This is a fantastic opportunity for someone who thrives in a fast-paced, people-focused environment and enjoys building strong professional relationships while delivering high-quality support.

In this role, the incumbent will be:

• Managing complex diaries, meetings, travel arrangements and event coordination
• Overseeing the flow of correspondence and briefing material to ensure timely responses and appropriate prioritisation
• Applying and improving business systems and processes to support team efficiency and compliance
• Working collaboratively across multiple teams and adapting to shifting priorities and contexts
• Delivering responsive administrative support
• Building strong connections with colleagues across the Branch, Division and Department

Attributes

We're seeking someone with initiative, adaptability, and strong interpersonal skills. You'll be comfortable navigating a dynamic workload, managing competing priorities, and contributing positively to a collaborative team culture.

Desirable Qualifications and Experience

• Prior experience in the Victorian Public Service or within the Department of Education is desirable
• Familiarity with Oracle or other departmental systems is highly desirable
• A track record of providing high-level executive or administrative support in a complex environment

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Geoff Laws – Senior Project Officer via geoff.laws@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 29 April 2025.