About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Group
Schools and Regional Services (SRS) offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments. SRS regions serve as a bridge between the central office, schools, and service providers, ensuring smooth transitions for learners and achieving the department's ambitious targets. Each region includes divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

This role is located in the School Performance Division, North-Western Victoria Region, SRS.

About the Role

The purpose of the Administration Support Officer role is to provide administrative services to divisional staff. Administration Support Officer, under the direction of the Executive Director School Performance, will work closely with the division's School Improvement Project Support Officer, and with other staff performing administrative functions across the region, to ensure required supports are provided to divisional staff.

This role can be located in any of our five Regional Offices: Greensborough, Coburg, Bendigo, Swan Hill or Mildura.

The role is critical to the effective operation of the Division. It will involve periods of sustained independent work as well as frequent and varied contact with Department employees and members of the community. The role demands flexibility and the ability to work in a highly collaborative and supportive way with other staff across the region. The Administration Officer will demonstrate discretion, integrity and initiative in the performance of their duties, which include:

• Records management, including administration of divisional Sharepoint sites.
• Procurement, including hospitality, travel, office supplies and general invoice processing.
• General administration support such as meeting and event coordination.
• Program administration support.
• Supporting Area administrative staff where required.

Attributes

• Planning, organisation and attention to detail
• Relationship building
• Initiative and accountability and self-management
• Verbal and written communication

Desirable Qualifications and Experience

 Previous Administration Experience is desirable. 

How to Apply

Please provide your CV, Cover Letter and response to the Key Selection Crteria (no more than two pages) with your application.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Ashlea Taylor- Senior Implementation Officer via email on: ashlea.taylor@education.vic.gov.au  

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 15 October 2024