About the Department 

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society. 

About the Division 

The School & Regional Services, is responsible for implementing government learning and development strategies through networks of government schools and early childhood providers.  Multi-disciplinary teams work collaboratively across the Area to: 

• deliver high quality education and early childhood services that are responsive to local needs 
• improve early childhood service and school outcomes and performance across the Area. 

About the Role 

The Administration Support Officer ensures the smooth operation of the department by providing essential administrative services to Area staff. Reporting to the Manager, Planning and Implementation, this role collaborates closely with the Administration Officer and School Improvement Project Support Officer to deliver necessary support across the Area. This role plays a critical role in the Department's effective operations, involving regular interaction with departmental staff and the community, and the ability to working autonomously. This position demands flexibility, collaboration, discretion, and initiative. 

As an Administrative Support Officer, you will play a pivotal role in supporting various aspects of office operations. This includes helping in office and facilities management, records management, procurement, and general administration support. You will also contribute to day-to-day activities which encompass a wide range of tasks, including fleet services, SharePoint site administration, event and travel coordination, office supplies management, invoice processing and reception duties. 

Capabilities 

This role requires flexibility, collaboration, partnership with stakeholders, encouraging innovation and continuous improvement. Deliver projects efficiently, demonstrate good business sense, manage stakeholders effectively, communicate effectively, lead people, and manage knowledge for business continuity. These qualities help our organisation adapt, collaborate, achieve meaningful results, and manage projects smoothly. 

Desired Qualifications and Experience 

There are no pre-requisite qualifications for this role. Prior experience in relation to the functions described above is desirable. 

Further Information 

For more details regarding this position please see attached position description. 

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page. 

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au. 

For further information pertaining to the role, please contact Anne Cunniff – Area Executive Director via (03) 4433 7570 or Anne.Cunniff@education.vic.gov.au. 

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence. 

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.  

Applications close 11:59pm on 10th December 2023