The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years.

An exciting opportunity exists to join the Examinations Branch in the VCE Examinations Unit for an ongoing full-time position.

• Salary: $134,593- $180,115 (Plus Superannuation of 11.5%)
• Ongoing role
• Usual hours of work: Full time (flexible work conditions maybe/are available)
• Usual work location: East Melbourne

Role purpose

The Senior Project Manager - Exam Production and Operations is responsible for the strategic oversight and management of administrative functions, within Examinations Unit. The incumbent will provide direction to production teams, ensuring seamless operation of daily tasks, efficient resource management, and the delivery of examinations to stakeholders.The Senior Project Manager - Exam Production and Operations will ensure that all processes, schedules and documents related to examination development are adhered to and they are reviewed and amended on an annual basis.

The incumbent will play a key role in leading the production staff in the Examination Unit to ensure that there is unity of purpose, good communication amongst the Unit members, across the organisation and beyond to other stakeholders integral to the process of examination development and assessment. This position involves overseeing the governance frameworks to ensure compliance and effective organisational practices in line with Department of Education and VCAA. It  also requires maintaining risk register and managing daily opeations to optimise efficiency and address challenges.

The Senior Project Manager Exam Production and Operations main components of the role will include but not limited to:

• Establish and maintain a safe and healthy workplace which conforms to compliance standards, and supports responsible workplace behaviours
• Regularly review and update the risk register to reflect current operational and strategic risks, and associated reporting documentation.
• Provide employees with the leadership, information and guidance required to achieve outcomes and to ensure that these meet compliance requirements
• Management of identified contracts, including monitoring and reporting deliverables and building productive working relationships with various suppliers
• Establish and maintain high level processes and procedures that ensure the quality and security of VCE examinations development within the VCE Examinations Units
• Undertake staff recruitment and selection to meet workforce needs according to HR and merit processes
• Manage the print and publication timelines
• Deliver strategic change through a combination of project and business-as-usual activity
• Report on the progress of examination projects and identify emerging risks and issues and propose solutions
• Participate as a member of the leadership team of the Unit, contributing to the planning and operation of the Unit, providing advice on operational matters, risk, procurement and exam production.

About the unit

The VCE Examinations unit develops and produces all VCE written examinations, including those for the Northern Hemisphere Timetable. The unit produces alternative format examinations, examination specifications, sample examination materials and examination reports.

Attributes

Can you demonstrate exceptional leadership, innovative thinking, effective communication, and adept problem-solving abilities? You must possess the ability to navigate complex issues and make decisions that impact staff and stakeholders both within and beyond your immediate work area. Your capacity for collaboration, driving continuous improvement, and cultivating genuine relationships will be pivotal for your success. You will also have the ability to manage people effectively, foster team development, and deliver tangible outcomes.

The ideal candidate will have strong project management skills and use their critical thinking and problem-solving skills to provide innovative solutions to complex issues. They will be able to build and develop strong relationships with internal and external stakeholders and work collaboratively within a team. They will also have excellent data analysis and written communication skills and be able to work proactively and independently.

Experience and qualifications

Essential: Demonstrated experience in project management

Desirable: Relevant tertiary qualification in Education and Project Management.

Desirable: Background in publication project management with a focus on productions and operations

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description 

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Lauren Sayer - Director of VCE Examination Setting at lauren.sayer@education.vic.gov.au or via 0402 938 002

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 21-APR-2025.