About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.  

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.  

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. 

About the Division

The Asset Management Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned.

The Division includes the Asset Management Branch, School Asset Management Support Branch, Facilities Branch, Maintenance Delivery Branch and the Programs Branch.

About the Role

This is a full-time fixed-term role for 2 years, not beyond 31/12/2026.

This position is based in the Programs Branch, which delivers state-wide maintenance and compliance programs, including Minor Works, Emergency Maintenance, Accessible Buildings, regulatory and compliance programs, relocatable buildings, and Inclusive School programs.

As a Project Support Officer, you will provide administrative support to ensure the smooth operation of the Programs Branch. Your responsibilities will include record-keeping, managing internal and external communications, and maintaining office equipment and supplies.

This role requires someone with a keen eye for detail who can thrive in a flexible, high-performing division within the VSBA. You will offer high-level executive and administrative support to ensure the efficient management of day-to-day operations for one or more Executive Officers at the VSBA.

Key duties will include managing diaries, emails, and meetings, preparing written communications, supporting HR processes, processing invoices and payments, and assisting with various projects. You will be responsible for ensuring time-critical tasks are completed, maintaining accurate and accessible records, and offering support to other teams within the division.

 Attributes

The ideal candidate will have a proven track record in providing administrative support to senior executives, with excellent communication and organisational skills. They will be resourceful, able to collaborate effectively with team members, and contribute to a positive work environment. Strong attention to detail and managing multiple responsibilities are essential for successful task completion.

Desirable Qualifications and Experience

• Essential : Experience in providing administrative and support to senior executives
• Desirable : Government experience in a similar role

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Nicky Larsen – Project Officer via nicky.larsen@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Thursday 12th December 2024.