About the Department

The department provides a wide range of learning and development support and services.

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. 

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.  

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. 

About the Division

The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable.

About the Role

This is a Fixed Term role until 14/03/2026.

The Finance Officer provides high quality financial management support to the Budget and Finance Team including finance reporting, budget management, data analysis and general support in the VSBA.

The key responsibilities of the Finance Officer include:

• Assisting with financial reporting – ensuring data integrity in monthly reporting, journal entry, data analysis and reconciliation, variance analysis;
• Monitor and update internal budgets and funding allocations through the department's financial management systems;
• Liaise with internal and external stakeholders in addressing queries relating to the Authority's budget and financial performance;
• Contribute to continuous improvements for delivery through automation and process improvement;
• Other assistance includes working with finance business partners to verify budget information, assisting with month end close process.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

The ideal candidate will have the following skills, capabilities and qualities:

Planning and Organisation

• ability to plan ahead, prioritise tasks and manage progress in proactive manner
• ability to deal with high volume of transactions, tight timeframes and various stakeholders
• ability to work both independently and in a team environment to achieve common goals

Problem Solving

• ability to identify issues, analyse them from different perspectives based on evidence and provide recommendations to resolve them
• ability with work collaboratively with stakeholders to find effective solutions

Service Excellence

• ability to deliver timely and high-quality support services in a complex and challenging environment
• strive for innovation and continuous improvement opportunities to improve outcomes, systems and processes
• commitment to take responsibility and be accountable for actions, outputs and behaviours.

Customer Focus

• understanding of customers' needs and strive to deliver high quality outcomes for them
• proactive in seeking feedback and improving delivery of services

Detail Focus

• strong attention to detail to ensure timely and accurate processing of payments
• ability to identify gaps in information, analyse data and ensure compliance with the Department's policies, procedures and legislative requirements

Qualifications and Experience

Essential:

Relevant tertiary qualifications in Accounting/Finance

Desirable:

Demonstrated experience in using Oracle Cloud and Excel.

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Tracy Yuan via email at tracy.yuan@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm Monday, 24 November 2025.