About the Role

Reporting to the Director, Asset Planning Branch, the Manager of the Planned Maintenance Allocations Unit will be responsible for program oversight of the Planned Maintenance Program (PMP) and the allocation of funding to schools through the PMP.

The key accountabilities for this role include:

• Reviewing funding allocations for PMP projects on a weekly basis for inclusion in weekly briefs to the CEO for approval
• Monthly reporting to various committees on funding allocation forecasting and against established KPIs
• Working closely with delivery partners to understand future funding requirements and coordinating project handovers
• Working with relevant stakeholders to develop annual budget bids and identify opportunities for policy and program improvement
• Chairing the quarterly PMP Working Group to drive continuous improvement across the program, including risk management and governance
• Coordinating 6-weekly briefings to the Minister's Office to announce PMP funding allocations twice per school term
• Managing the PMP budget
• Responding to adhoc information requests relating to PMP funding and providing adhoc data analysis on funding allocations and forecasting

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.  Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team. 

Attributes

The ideal candidate will have a solid understanding of the public sector and the mechanics of government, and strong conceptual and analytical skills. Experience in management positions is also an advantage.

About the Department

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Division

The Strategy and Planning Division is responsible for the VSBA's operating framework, investment strategy, policy setting, asset information management, budget strategy and coordination, along with the delivery of specific school strategies, costings, allocate resources for growth, maintenance, and projects through school application- based programs. The Division also plans and co-ordinates delivery of new early childhood facilities and support for the wider early childhood sector to build, improve and upgrade infrastructure through a number of grants programs, including programs which provide funding to make kindergartens for inclusive for children of all abilities.

The Asset Planning Branch designs and delivers school-level infrastructure strategies, manages a number of school application-based and maintenance funding programs, allocates relocatable buildings to address enrolment growth in existing schools, conducts cost analysis of potential school infrastructure projects, and maintains our asset data  for school infrastructure.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s. 

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.  

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. 

Desirable Qualifications and Experience

• Desirable: considerable/demonstrated experience similar role within government
  
  

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Sonja Steffen – sonja.steffen@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm 11/02/2026