About the Department

The Department of Education works to ensure every Victoria child has access to a great education and the opportunity to thrive. From early childhood through to school, the department provides leadership, stewardship and support cross the education system, helping create safe, inclusive and high-quality learning environments for current and future generations.

Working in partnership with schools, the early childhood sector, communities and government, we invest in the people, infrastructure and services that enable better education outcomes for all Victorians.

About the Victorian School Building Authority

The VSBA delivers one of Australia's largest education infrastructure programs, creating the schools and early learning facilities that support Victorian communities now and in the future.

Our work spans the entire education asset life cycle - from planning for future growth, designing and delivering new schools and modern learning environments, through to renewing and maintaining existing assets so they remain safe, inclusive and fit for purpose.

Our work contributes to better learning environments for children and young people across Victoria.

About the Division

Project Delivery is responsible for delivering a diverse portfolio of school upgrades, modernization projects and early childhood infrastructure across Victoria.

As our programs continue to evolve, we are strengthening how we work - building a more connected, collaborative, accountable and forward-looking division that combines strong project delivery with excellent governance, planning and executive support.

Executive support plays a critical role in enabling this transformation by helping leaders stay connected, informed and focused on delivering outcomes.

About the Role

As part of a collaborative Executive Support Hub, you will help coordinate the day-to-day operations of the Project Delivery division while supporting the Executive Director and Directors to deliver one of Victoria's largest infrastructure portfolios.

Working closely with senior leaders, the CEO Office, corporate partners and project teams, you will anticipate priorities, coordinate complex activities and help ensure the division operates in a planned, organised and consistent way.

You will play an important role in improving business processes, strengthening governance and supporting better ways of working across the division. Your ability to build trusted relationships, manage competing priorities and bring order to complexity will directly contribute to the effectiveness of the leadership team.

Success in this role will come from understanding how government operates, exercising sound judgement, maintaining strong governance practices and building productive relationships across the department to help deliver outcomes for Victorian communities.

We are looking for someone who:

• Enjoys bringing structure and clarity to complex environments
• Thrives working in a fast-paced government setting
• Has experience supporting senior executives and navigating government processes
• Naturally identifies opportunities to improve systems and streamline ways of working
• Builds trusted relationships across leadership teams and corporate functions
• Has exceptional planning, organization and coordination skills values high-quality governance, attention to detail and follow-through
• Enjoys working collaboratively as part of an executive support team rather than individual executives.

The key accountabilities of the role are to:

• • Provide high-quality executive and operational support to Executive Director and Directors, helping coordinate priorities and enable the effecitve operation of the Project Delivery leadership team.
  • Coordinate executive workflows, governance activities abd business rhythms, anticipating priorities and supporting the timely delivery of divisional commitments.
  • Build strong working relationships across the Office of the CEO, corporate divisions, ministerial offices and external stakeholders to facilitate effective coordination and communication.
  • Prepare and coordinate high-quality briefing material, reports, presentations, corrospondence and meeting documentation, ensuring accuracy, consistency and attetion to detail.
  • Monitor and follow up priority actions, governnce requirements and organisational commitments to support effective decision-making and delivery
  • Contribute to continuous improvement by identifying opportnities to streamline executive support processes, strengthen governance and improve ways of working across the division
  • Work collaboratively within the Executive Support Hub to provide flexible, responsive and consistent support across the Project Delivery division
  • Coordinate executive administration, including complex diaries, meetings, travel, procurement and other business operations, exercising sound judgement in managing competing priorities.
    
    

  All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.  Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team. 

  About You

  This is an exciting opportunity to help shape modern executive support function. This role will suit someone who enjoys bringing structure to complexity and wants to contribute to building a modern, collaborative executive support function that enables great leadership and trusted delivery.

  We're looking for someone who:

  • Is highly organised, proactive and able to anticipate priorities in a fast-pced environment
  • Has experience supporting senior leaders in a complex government, or comparable organisations
  • Builds trusted relationships and works collboatively across teams and with a broad range of stakeholders
  • Enjoys improving systems, streamlining processes and finding better ways of working
  • Demonstrates sound judgement, discretion and professionalism when managing sensitive and competing priorities
  • Has exceptional attention to detail and a strong commitment to good governance and high-quality outcomes.
  • Communicates clearly and confidently, with the ability to coordinate work across multiple stakeholders
  • Thrives as part of a collaborative executive support team and enjoys contributing to a positive, high-performing culture.

  
  Desirable Qualifications

  • A qualfication in business administration, project management, public administration or a related discipline or equivalent experience
  • Training or certification in project coordination, governance or business improement would be well regarded

   

  Desirable Experience

  • Experience supporting senior executives or leadership teams in a complex government or public sector environment
  • Experience working within an infrastructure, capital delivery, construction or project-based organisation
  • Demonstrated experience coordinating governance processes, executive reporting and ministerial or executive correspondance.
  • Experience improving administration systems, business processes or ways of working to enhance efficiency and consistency
  • Experience improving administration systems, business processes or ways of working to enhance efficiency and consistency
  • Experience working across multiple stakeholders, including executive offices and corporate support functions, to coordinate priorities and deliver outcomes
  • Experience using Microsoft Office applications and corporate systems, records management systems or similar enterprise platforms

   

  Further Information

  For more details regarding this position please see attached position description for the capabilities to address in application.

  How to Apply

  Applicants are required to submit a CV and a cover letter that demonstrates your suitability for the position and addresses the key selection criteria (within three pages).

  For further information pertaining to the role, please contact Amanda Smith, Executive Director, Project Delivery via 0439568561 or Amanda.smith11@education.vic.gov.au. 

  The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

  Applicants requiring adjustments can contact the nominated contact person.

  Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

  Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

  Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

  Applications close 11:59pm 12th August 2026