About the Department

The department provides a wide range of learning and development support and services. 

The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.   

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.  

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program. 

About the Division

The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable.

The division also coordinates communication and consultation with local communities about their school building projects. They develop graphic design and video content, manage our social media channels, lead organisational customer service reform, distribute our e-newsletters and organise ministerial and other events for our projects.  The Division also leads the organisational customer service reform and uplift program. 

About the Role

This is a Fixed Term Role till 30/06/2027.

Reporting to the Data Insight Team Leader in Business Systems, the Senior Data Advisor – Business Analyst leads the provision of comprehensive support for data utilisation and reporting products. As a dedicated team member, the Senior Data Advisor provides support by identifying and addressing evolving data and evidence. Senior Data advisor advocates for evidence-based outcomes and needs to drive effectiveness and strategic decision-making.

This role collaborates closely with the various stakeholders to gather and analyse various reporting needs by identifying the data required. Key responsibilities include independent analysis, business understanding, and strong communication skills.

Specifically, the role involves:

• Acting as main contact for understanding and gathering all reporting needs from various stakeholders.
• Following up with the stakeholders on their reporting queries and the priorities by collaborating and sharing information effectively
• Providing the stakeholders with the report development updates on a regular basis.
• Providing support and assistance to Data Insight team on the report requirements and any clarifications during the reporting implementations.
• Understanding of various VSBA systems such as Oracle Primavera Cloud, Oracle Aconex, Oracle ERP, AIMS (IBM Maximo) etc and the related business processes.
• Contributing to the process improvements by developing the data dictionaries for Data Insight team, including updating, maintaining the knowledge base documents and fosters innovation in others.
• Develop fit for purpose reporting, dashboards and visualisations ((Power BI, SSRS) to support and enable data driven decision making across VSBA
• Analyse data using standard tools (e.g. SQL server, Access, Excel, SSRS, Power BI, Oracle and Visual Studio)
• Monitors client and stakeholder satisfaction closely.
• Accommodates and works well with the different working styles of others, including shows consideration, concern, and respect for other feelings and ideas.
• Conduct End to End testing and troubleshooting through the design and development of QA documentation like Test Cases and Test scenarios from business and functional requirements
• Implements specific changes in work methods to enhance outcomes, quality, and timeliness of service.
• Takes prompt responsibility for resolving any issues with the stakeholders without becoming defensive.
• Fulfilling other duties as assigned. 

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.  Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team. 

Attributes

The ideal candidate will possess:

• A strong background in stakeholder management, including the ability to effectively engage, influence, and communicate with both internal and external stakeholders to understand and meet their needs.
• Proven expertise in reporting requirements gathering, ensuring the accurate collection and documentation of business needs to inform data solutions and reporting frameworks.
• Proficiency in documentation practices, including creating clear, concise technical and functional documentation for both business and technical teams.
• Experience in testing processes, ensuring data integrity and accuracy in reports, dashboards, and other BI solutions by conducting thorough testing and validation.
• A solid understanding of data dictionaries and how to maintain and update them to ensure consistency and standardisation of data across systems.
• Strong skills in dashboard reporting, utilising BI tools to create insightful, visually appealing, and actionable reports for decision-makers.
• Competence in data analysis and management practices, ensuring data is effectively analysed, interpreted, and managed to support business objectives and operational efficiency.
• Excellent communication skills, both verbal and written, with the ability to translate complex data insights into clear, actionable information for non-technical stakeholders. 

Desirable Qualifications and Experience

• Highly preferred: experience working as a Business Analyst with strong Business Intelligence knowledge, particularly in data modelling platforms within large organisations, preferably in a government department.
• Experience in analysing data using standard tools (SQL Server, Oracle, SSIS, SSRS, Power BI, Data Warehouse Cubes, MS Access and MS Excel)
• Experience and comfort level in working with various levels of stakeholders
• Adequate knowledge of the requirements gathering and documenting complex business processes across the organisation.
• Contemporary knowledge of information management technologies and their application within a business context
• Experience in analysing non- technical business requirements and interpret business needs into technical requirements.
• Experience in quality assurance and unit testing.
• Experience with Oracle platforms such as Oracle ERP, Oracle Aconex, Oracle Primavera Cloud, and IBM Maximo is highly desirable.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Reshmy Suvarna Prabha – Manager – Business Systems email  Reshmy.SuvarnaPrabha@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Sunday 27^th April, 2025.