THE ROLE

The Program Management and Branch Support Officer supports the work of the Organisational Strategy and Governance Branch (OSG). The branch works internally across the divisions for integrated outcomes and is accountable for ensuring the Secretary can execute their duties in a timely, compliant, efficient way in both tactical, practical and strategic approaches.

The Program Management and Branch Support Office (PMBSO) works as a conduit across the branch leadership providing coordinated administrative, governance and delivery support to the branch. The role will be responsible for internal governance and oversight of the branch program, working to create and maintain reports and other registers to support the smooth delivery of the program.

The PMBSO will have strong organisational and administrative skills, delivered with accuracy and integrity. The PMBSO will enjoy creating order from ambiguity and prioritising activities in a complex work program, and will thrive supporting others. The PMBSO will enjoy varied work tasks through flexible work allocation; supporting the branch on aligned tasks as directed. 

ACCOUNTABILITIES INCLUDE

• Provide quality program management and administration support to the Executive Director and OSG leadership to deliver the oversight and administration function for the branch, including supporting stakeholder engagement tasks, calendar management and coordination support, data entry and reports.
• Provide secretariat and program administration activities including scheduling meetings, preparing agendas, and maintaining and managing program documentation and version control for risks, actions and issues.
• With leadership guidance, be responsible for creating and delivering the processes and tools that enable oversight of the branch work program; including actively advising, improving and documenting processes, tools and systems for coordination and monitoring

Please open the position description to read more.

HOW TO APPLY

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. 
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. 
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.