Executive Support Officer, Business Operations
Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.
We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.
We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .
If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
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| Department: | Department of Families, Fairness and Housing |
| Work Type: | Ongoing - full time |
| Job Function: | Administration / Secretarial |
| Classification: | VPSG4 |
| Work Location: | Melbourne - CBD |
| Reference: | VG/DFFH/CDS/296119 |
| Closing Date: | 30-Mar-2023 |
| Salary Range: | $91,418 - $103,725 |
| Job Duration: | N/A |
| Attachments: | 2023-03-16 296119 VPS4 Executive Support Officer Position Description.docx (Word, 128KB) |
| PD Preview: | Preview unavailable for this role |
| Contact: | Tida Tep, Manager, Legal Coordination (03) 8633 4902 |
Position Details
THE ROLE
The Executive Support Officer in Legal Services provides high-level administrative and executive management support, with particular attention to confidentiality and sensitivity, to executive team and the wider leadership team in legal services.
The role is a central point of contact and includes extensive engagement with stakeholders from a diverse range of organisations, government, and private organisations. Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.
ACCOUNTABILITIES INCLUDE
- Manage and coordinate the emails, diaries, priorities and documentation (including filing) for the executive team, including the Co-General Counsels and the Director, CPLO.
- Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues.
- Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
Please open the position description to read more.
VACCINATION REQUIREMENTS POLICY
The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's COVID-19 Vaccination requirements policy(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.
HOW TO APPLY
All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) <https://jse.vic.gov.au/user/login?destination=/new-home-page> portal.
Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.
For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)
Please apply to submit your interest in this position.
