Divisional Coordination and Engagement Lead

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Job Details

Careers Logo

Department: Department of Families, Fairness and Housing
Work Type: Ongoing - full time
Job Function: Other
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DFFH/CSD/CW/692476
Closing Date: 05-Dec-2022
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: 2022-11-18 PD 692476 VPS4 Divisional Coordination and Engagement Lead.docx (Word, 132KB)
Job Specification

PD Preview: Preview unavailable for this role
Contact: Elinda Pak
elinda.pak@dffh.vic.gov.au

Position Details

THE ROLE

The Divisional Coordination and Engagement Lead will manage the workflow of information and all requests within the Office of the Executive Director. The role will coordinate and monitor a high volume of significant and urgent matters submitted to the Executive Director for consideration and approval to determine the necessary priorities, approval methods and ensure the necessary follow up action as required.

ACCOUNTABILITIES INCLUDE

  • Provide a range of high level and effective executive support functions for the Office of the Executive Director, including accurately managing the office's events diary, providing quality administrative support to committees, working groups and meetings; and the coordinating of reports, briefings and correspondence on sensitive and complex matters.
  • Coordinate and track emails, approvals and records management in a busy environment with multiple competing demands, managing communication strategies for the Executive Director, ensuring consistency, probity, quality, professionalism and relevancy of responses.
  • Arrange meetings and conferences, including liaising and consulting with ministers' offices, Secretary's office, senior leadership, other government and non-government organisations and external clients, coordinating papers, organising venues, agendas, taking minutes and follow up actions and making travel and accommodation arrangements.

Please open the position description to read more.

VACCINATION REQUIREMENTS POLICY

The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's COVID-19 Vaccination requirements policy(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.

HOW TO APPLY

All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) <https://jse.vic.gov.au/user/login?destination=/new-home-page> portal.

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. 
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. 
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.


From here...