Administration Officer - The Orange Door

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Job Details
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Department: Family Safety Victoria
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Bairnsdale - Outer Gippsland area
Reference: VG/DFFH/FSV/CW/615886
Closing Date: 07-Dec-2022
Salary Range: $55,439 - $71,194
Job Duration: N/A
Attachments: 2022-11-23 PD 615886 VPS2 Administration officer.docx (Word, 385KB)
Job Specification

Contact: Janelle Coles
Janelle.coles@familysafety.vic.gov.au 0427 591 634

Position Details

THE ROLE

 Are you 

  • A team player who shows initiative and a willingness to support team members?
  • A person who enjoys a challenge, is flexible and organised?
  • Solutions-focused in a service delivery environment?

The Administration Officer is a position in each Orange Door location (Support and Safety Hub). The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the Hub workforce, as well as providing a point of contact for key stakeholders from a diverse range of community service organisations, government, private and public sectors.Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

ACCOUNTABILITIES INCLUDE

  1. Under general direction, provide assistance with administrative processes and information systems such as the Client Records Management database, fleet administration, room bookings and logistical planning
  2. Keep accurate reports and records of financial information and assets management and perform financial    administration duties under approval
  3. Assist with administrative processes in relation to stakeholder correspondence with FSV, DHHS and CSO staff and stakeholders, and be able to answer queries, provide timely advice and undertake general follow up action as required

Please open the position description to read more.

VACCINATION REQUIREMENTS POLICY

The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's COVID-19 Vaccination requirements policy(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.

HOW TO APPLY

All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) <https://jse.vic.gov.au/user/login?destination=/new-home-page> portal.

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. 
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. 
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)

Please apply to submit your interest in this position.


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