Business Support Officer - Multiple Vacancies

Several opportunities exist within the Business Support Capability function in the Victorian Government's biggest shared service operation. The Common Corporate Support Branch (CCSB) provides corporate services and associated systems to the Department of Families, Fairness and Housing (DFFH) and the Department of Health (DH) under a shared services arrangement. While we're administratively housed within the Department of Health, CCSB forms part of the corporate services delivery capability of both departments. As a valued member of CCSB you will be accountable to provide a wide range of business related administrative and customer service focused support to staff across both DFFH and DH. Our team of around 300 people deliver a range of operational support services and associated IT systems including those used for people management, financial management, procurement, document management, accommodation and office based IT. CCSB uses a flexible task allocation model (also known as the FTA model) to ensure it utilises all its available capacity in the most efficient way according to the changing priorities it receives. This is designed to reduce the workload pressure in particular parts of the branch at particular times caused by fluctuations in demand for many of its services. As a Business Support Officer you will rotate between services at different times and according to priorities to assist with business need and service demands, encouraging you to develop your knowledge and skills in relation to a wide range of services that CCSB provides.
Job Details
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Department: Department of Health
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/DH/HFFI/1806257
Closing Date: 24-Jul-2024
Salary Range: $74,580 - $90,558
Job Duration: N/A
Attachments: VPS3BusinessSupportOfficer-Ongoing-Positiondescription.V3.pdf (PDF, 120KB)
Job Specification

VPS3BusinessSupportOfficer-Ongoing-Positiondescription.V3.docx (Word, 100KB)
Job Specification

Contact: Rosanna Palermo
0407 121 510

Position Details

 

  • Join CCSB as a Business Support Officer! Multiple Positions Available!
  • VPS 3, Full-time Ongoing
  • CBD-based/Hybrid + L&D Opportunities + EAP + supportive team

About the role: 

As a valued member of the Common Corporate Support Branch, you will be accountable to provide a range of business-related administrative and customer service focused support to staff across the Department of Families, Fairness and Housing (DFFH) and the Department of Health (DH), including Statutory Bodies. Using your sound reasoning, problem solving and strong interpersonal and communication skills, you will ensure timely and accurate service through a variety of touchpoints.

The Business Support function enables you to rotate between services to assist with business needs. This initiative will encourage you to expand your department knowledge and skills across multiple systems and business units (see DFFH-DH Shared Corporate Services – Common Corporate Support for information on some of these areas) and enable you to share findings and collaborate across teams and other department staff. From this, you will take initiative to provide feedback and recommend improved processes from insights including customer feedback, pain points and experience.

You will input to key documentation including Standard Operating Procedures (SOPs), training materials and advice to customers in relation to the service.

Integral to the success of this position will be your capacity to deliver services and positively impact the customer service expectation of the department's employees.

The work is fast paced and would suit an individual who is able to lead a team in achieving results whilst responding to a rapidly changing environment.

How you'll make a difference:

  • Deliver an exceptional customer experience for a diverse range of shared services offered by the CCSB
  • Actively contribute by performing complex operational support functions including undertaking analysis, leveraging technical skills to ensure the efficient and successful execution of tasks to meet the demands range of administrative and project support functions, including but not limited to, payroll and payment services, facilities, and assets management; fleet management; technology, information, and records management; procurement and finance
  • Utilise corporate systems, databases, spreadsheets and registers using standard software, to support service level agreements
  • Contribute to the development and implementation of improved business practices and processes and support the implementation of new business policies and practices
  • Provide timely and accurate information to enquires 
  • Share responsibility to ensure all documentation, including Standard Operating Procedures (SOPs), training materials and advice to customers in relation to the service are regularly updated according to their own monitoring and reporting of service levels, staff and customer feedback
  • Work flexibly and collaboratively across the business to develop and foster strong positive relationships with stakeholders to facilitate a partnership approach.

To be successful in this role you will be passionate about service delivery, able to manage and implement change, strive for continuous improvement, have excellent stakeholder management skills and able to implement organisational strategies to achieve organisational objectives.  

To learn more, please refer to the attached Position Description. 

What we offer: 

  • The opportunity to perform meaningful work, in a fast paced, inclusive and fun environment!
  • A wide range of growth and development opportunities within the department and wider Victorian Public Service & Sector.
  • A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply: 

Applications should include a resume and a cover letter. Click the ‘Apply' button to view further information about the role including key contact details and the advertisement closing date. 

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. 

All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at inclusion@health.vic.gov.au. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

Preferred applicants may be required to complete a police check and other pre-employment checks including proof of 3 vaccinations (including booster) against COVID-19. Information provided will be treated in the strictest confidence, in line with our Privacy Policy

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for employees who apply through the Jobs Skills Exchange (JSE) jobs board platform. As such, these employees are strongly encouraged to submit their application through the JSE. 


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