Project Officer

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Job Details
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Department: Department of Health
Work Type: Ongoing - full time
Job Function: Projects
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DH/HI/1638156
Closing Date: 29-Jun-2022
Salary Range: $90,067 - $102,192
Job Duration: Ongoing
Attachments: PD- VPS4 Project Officer - VHBA_559709.pdf (PDF, 122KB)
Job Specification

Contact: Anne Diplock

Position Details


The Victorian Health Building Authority (VHBA) is responsible for the planning and delivery of the Victorian Government's multibillion-dollar health infrastructure program including $16.6 billion in managed assets and $8.8 billion in planning and delivery.

Our work includes planning and building new hospitals and ambulance stations, aged care and mental health facilities, early parenting centres, redeveloping existing hospital facilities as well as replacing and upgrading engineering infrastructure.

The VHBA is expanding our teams to help deliver a large pipeline of health capital projects across Victoria.

This opportunity will be suited to candidates that thrive in a challenging, collaborative, delivery focussed environment who enjoy making a difference in local communities.

The primary purpose of the Project Officer role is to support the management and implementation of capital projects. The role will be responsible for supporting the project team to deliver the project planning, managing client relationships, engagement and management of consultants and contractors, project budget and delivery, performance reporting.

Key stakeholders also include the project client, the policy and program areas of Department of Health relevant to the projects, the project design teams, consultants and other relevant areas of VHBA such as the Program Management Office (PMO), Finance, Human Resources etc. The role may also involve working with Health Services and providing support with facilitation and secretariat as required.

Are you:

  • Are you passionate about social infrastructure and delivering benefits to the community?
  • Want to be part of the largest health infrastructure team?
  • A strong team player with the ability to work autonomously to deliver outcomes?
  • A person who can effectively work within a team environment?

Key accountabilities


The primary purpose of this role is to provide administrative support to the project team and delivery team to deliver a range of capital projects. The role will be responsible for project coordination and administration including administration support for  project planning, support development of client relationships, administration activities to procure consultants, project invoice management and processing, and coordination of content to support governance and reporting requirements.


  • Support and contribute to the full life cycle of projects to meet departmental objectives including:
    • Administration and coordination support for the delivery of projects or sub-projects and their successful completion within resourcing, timeline and budget parameters. 
    • Administration of projects to ensure departmental objectives are met.
    • Assisting in administration and coordination of projects based on defined outcomes and outputs.
  • Administration to projects activities to ensure they are delivered in accordance with relevant legislation and government regulations and guidelines. 
  • Assist in providing support in the preparation and presentation of reports, governance papers, ministerial briefs, cabinet  submissions on project related matters.
  • Maintain positive relationships with project team, consultants and stakeholders to facilitate a partnership approach.
  • Provide administrative support and coordination for the delivery of capital projects to meet Government project objectives, budget and community expectations.
  • Provide administrative support to the Project Control Group, through the provision of reports, agendas and minute taking for the assigned capital projects.
  • Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients.  As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be fully vaccinated against COVID-19 as a condition of their employment.  This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19.  Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made.  If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

As such, these employees are strongly encouraged to submit their application through rather than via external advertisement.

For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health <>

Click 'Apply Now' to submit your interest in this position.

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