Project Officer

Delivering modern, fit-for-purpose health infrastructure draws on the best thinking and the most innovative solutions across design, engineering, sustainability and asset management disciplines. Working at the Victorian Health Building Authority (VHBA) is a chance to build a career in meaningful, life changing work that will make a difference to communities right across Victoria. You’ll thrive in a work culture where we’re committed to bring the best out of each other, while delivering world class health and wellbeing facilities.

Job Details
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Department: Victorian Health Building Authority
Work Type: Ongoing - full time
Job Function: Projects
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DH/HI/1748208
Closing Date: 24-Sep-2023
Salary Range: $91,418 - $103,725
Job Duration: Ongoing
Attachments: Project Officer - Position Description_.pdf (PDF, 162KB)
Job Specification

Project Officer - Position Description_.docx (Word, 243KB)
Job Specification

Contact: Laurel Moss

Position Details


The Project Officer may be responsible for a range of governance, and secretariat projects within the Project Governance team to ensure systems and processes are developed to continuously improve service delivery that enhances professional standards. The role will undertake the coordination, quality assurance and executive management of Board and Steering Committee meetings; they may be called upon to assist in the preparation of reports, memorandums, and briefs; and project management tasks as required.

Are You

  • Detail focussed and committed to deliver work of high quality?
  • Proactive and well organised?
  • Adaptable to manage a varied workload with competing priorities?
  • An effective communicator, excellent verbal and written communication skills?


  • Support the operational performance of the Board and Steering Committee meetings through the provision of secretariat support as per the operating rhythm, sound governance advice and efficient administration.
  • Support a range of governance and corporate reporting activities such as the coordination of meeting papers, budget submissions, briefings, correspondence, interdepartmental and/or departmental stakeholder responses and Ministerial requests in a timely, efficient and accurate manner.
  • Assisting in the preparation of reports, ministerial briefs, cabinet and agency submissions on a range of matters.
  • Where responsible for overseeing, monitoring or delivering projects, ensure they are delivered in accordance with relevant legislation and government regulations and guidelines. 
  • Work collaboratively and assist the flow of information across the branch as relevant and appropriate.
  • Undertake other duties as required and more complex tasks under direction.
  • Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.


Applicants are encouraged to apply online, submitting a cover letter and a current resume. For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Victorian Public Sector employees and other JSE-eligible applicants will receive priority consideration for this role and are encouraged to apply directly via the Jobs & Skills Exchange (JSE).

For further information please visit the Department of Health. Click 'Apply Now' to submit your interest in this position.

For further information about VHBA:

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