Project Officer

Delivering modern, fit-for-purpose health infrastructure draws on the best thinking and the most innovative solutions across design, engineering, sustainability and asset management disciplines. Working at the Victorian Health Building Authority (VHBA) is a chance to build a career in meaningful, life changing work that will make a difference to communities right across Victoria. You’ll thrive in a work culture where we’re committed to bring the best out of each other, while delivering world class health and wellbeing facilities..

Job Details
Careers Logo
Department: Victorian Health Building Authority
Work Type: Fixed term - full time
Job Function: Projects
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DH/HI/1749141
Closing Date: 28-Sep-2023
Salary Range: $91,418 - $103,725
Job Duration: 12 Months
Attachments: VPS4 - Project Officer - 688184 - PD.pdf (PDF, 133KB)
Job Specification

VPS4 - Project Officer - 688184 - PD.docx (Word, 96KB)
Job Specification

Contact: Kristi Lewis

Position Details


We are seeking an outstanding and passionate individual to join the Sustaining & Enhancing Capital Programs team. The Project Officer will work as part of the Rural Health Infrastructure Fund (RHIF) to support implementation and ongoing program management of numerous funding programs within the Victorian Health Building Authority (VHBA). The position will have responsibility to provide key support with administration of the submission processing, preparing reports, drafting of correspondence, assisting with the distribution of funds and acquittal claims, change requests and record management. The role is the primary point of contact for system support for internal and external users.

Are You

  • Passionate about working collaboratively to achieve project deliverables?
  • Committed to delivery of business improvement projects?
  • A highly organised individual, looking to work across a breadth of activities?      


  • Maintain submission and project data to ensure accurate information on the status of funds provided to Health Services. Take ownership of data quality and resolve any issues.
  • Build and maintain positive relationships with stakeholders to facilitate a partnership approach. 
  • Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming queries.
  • Effectively manage program management processes and maintain systems for records management, reporting, contract management and Agency correspondence.
  • Identify improvements and contribute to the development of new systems and processes in collaboration with the relevant subject matter experts across the department, to identify the most appropriate solutions. 
  • Contribute to monitoring and evaluating projects to ensure departmental objectives are met.
  • Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services. 

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.


Applicants are encouraged to apply online, submitting a cover letter and a current resume. For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Victorian Public Sector employees and other JSE-eligible applicants will receive priority consideration for this role and are encouraged to apply directly via the Jobs & Skills Exchange (JSE).

For further information please visit the Department of Health. Click 'Apply Now' to submit your interest in this position.

For further information about VHBA:

From here...