Role purpose

Multiple Positions Available! 

The Victorian Health Building Authority (VHBA) is responsible for the planning and delivery of the Victorian Government's multibillion-dollar health infrastructure program which comprises $15.3 billion in managed assets and $9.21 billion in active projects.

Our work includes planning and building new hospitals and ambulance stations, aged care and mental health facilities, early parenting centres, redeveloping existing hospital facilities as well as replacing and upgrading engineering infrastructure.

The VHBA is expanding our teams to help deliver a large pipeline of health capital projects across Victoria.

This opportunity will be suited to candidates that thrive in a challenging, collaborative, delivery focussed environment who enjoy making a difference in local communities.

The primary purpose of the Project Officer role is to support the management and implementation of capital projects. The role will be responsible for supporting the project team to deliver the project planning, managing client relationships, engagement and management of consultants and contractors, project budget and delivery, performance reporting.

Key stakeholders also include the project client, the policy and program areas of Department of Health relevant to the projects, the project design teams, consultants and other relevant areas of VHBA such as the Program Management Office (PMO), Finance, Human Resources etc. The role may also involve working with Health Services and providing support with facilitation and secretariat as required.

Are you:

• Passionate about improving the delivery of public sector capital projects?
• Committed to delivery of sustainable services to Victorian communities?
• A strong team player with the ability to work autonomously to deliver outcomes?

Knowledge and skills

1. Written communication: support the preparation of briefs, letters, emails, reports and minutes using clear, concise and grammatically correct language; ensures written communications contain necessary information to achieve their purpose; uses appropriate style and formats.
2. Problem solving: seeks all relevant information for problem solving; coordinate the facts; liaises with stakeholders; consider issues from different perspectives and presents overview from information available; consider workable solutions to problems.
3. Project management: provide administrative support with project plans where objectives are clearly defined and action steps for achieving them are clearly specified; regularly communicates with and supports project team members; ensures project administration, governance and finance processing are managed in an accurate and timely manner.
4. Self-management: plans and prioritises work to ensure tasks are completed to a high quality and in a timely manner; resists the temptation to react immediately without taking time to think things through; uses strengths to contribute constructively and consciously manages the impact of own weaknesses; anticipates own reactions to situations and prepares accordingly.

Personal qualities

1. Detail focus: observes fine details; follows processes and templates; coordination information; presents information in a logical sequences, keeps accurate records, suggests practical considerations of plans and activities.
2. Flexibility: adaptable; open to new ideas; follows directions, accepts changed priorities without undue discomfort; recognises the merits of different options and acts accordingly.
3. Relationship building: establishes and maintains relationships with people at all levels; creates useful partnerships with people across business areas, functions and organisations; builds trust through consistent actions, values and communication; minimises surprises.
4. Teamwork: demonstrates capacity to work across a large, diverse organisation and to partner with others to achieve outcomes. Collaborates and shares information. Shows consideration, concern and respect for others' feelings and ideas. Accommodates and works well with the different working styles of others, encourages resolution of conflict within the group. Leads and supports the development of cohesive teams and effective relationships with health agencies and the broader market. 

Qualifications

1. An appropriate tertiary qualification in administration, project management, social policy, architecture, building, engineering or equivalent would be desirable.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.

HOW TO APPLY:

Applicants are encouraged to apply online, submitting a cover letter and a current resume. For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Victorian Public Sector employees and other JSE-eligible applicants will receive priority consideration for this role and are encouraged to apply directly via the Jobs & Skills Exchange (JSE).

For further information please visit the Department of Health. Click 'Apply Now' to submit your interest in this position.