Role Purpose

Reporting to the Head of Strategic Communications, the Communications Adviser, Events will contribute to developing and implementing communication strategies that support the key priorities of the Health Infrastructure Division, within the Department of Health. 

You will collaborate with colleagues across the Division, including the Communications and Engagement team to support programs for our internal and external target audiences.

The Communications Adviser, Events will help to manage an events plan that identifies opportunities across the organisation's program of infrastructure projects. This includes identifying and co-ordinating Ministerial, industry and health sector events, developing briefing packages, background briefing forms, speaking notes and logistics management with internal and external stakeholders.

The Communications Adviser, Events will also develop and maintain up-to-date key messages and contribute to the creation of branded written and visual assets to enable effective communication across the branch and department's multiple channels.

Are you

• A person with excellent organisational and event management skills
• Can engage with a variety of stakeholders to manage workflow and deadlines
• Able to perform your work under time pressure, with an eye for detail

Knowledge and skills

1. Planning and organisation: sets clearly defined objectives and priorities and operates accordingly, reviewing and adjusting as required; identifies processes, tasks and resources required to achieve a goal; establishes systems and procedures to guide work and track progress; recognises actual and potential barriers and finds effective ways to deal with them.
2. Service excellence: identifies and responds to clients' underlying needs; uses understanding of the client or stakeholder's organisational context to tailor services and ensure a high quality response; looks beyond the obvious to provide outstanding levels of service; constructively deals with service issues that arise in a timely manner; effectively manages risks to service delivery.
3. Written skills: writes plain English content for use across a range of channels and audiences. Develops complex briefs, letters, emails and reports using clear, concise and grammatically correct language; edits written communications to ensure they contain the information necessary to achieve their purpose and meet audience needs; ensures appropriate style and formats are used.
4. Self-management: invites feedback on own behaviour and impact; uses new knowledge or information about self to build a broader understanding of own behaviour and the impact it has on others; understands strong emotional reactions and seeks ways to more effectively manage them.

Personal qualities

1. Creativity and innovation: generates new ideas; draws on a range of information sources to identify new ways of doing things; actively influences events and promotes ideas; translates creative ideas into workplace improvements; reflects on experience and is open to new ways to improve practice.
2. Time management: works well under pressure and to tight deadlines; managing multiple requests from various internal and external stakeholders.
3. Detail focus: observes fine details. Identifies gaps in information; looks for logical sequences of information; highlights practical considerations of plans and activities.
4. Relationship building: establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas, functions and organisations; builds trust through consistent actions, values and communication; minimises surprises.
5. Teamwork: cooperates and works well with others in pursuit of team goals, collaborates and shares information, shows consideration, concern and respect for others feelings and ideas, accommodates and works well with the different working styles of others, encourages resolution of conflict within the group.

Qualifications

• A tertiary qualification in fields related to communications and media or associated disciplines would be an advantage.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.

HOW TO APPLY:

Applicants are encouraged to apply online, submitting a cover letter and a current resume. For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

Victorian Public Sector employees and other JSE-eligible applicants will receive priority consideration for this role and are encouraged to apply directly via the Jobs & Skills Exchange (JSE).

For further information please visit the Department of Health. Click 'Apply Now' to submit your interest in this position.