Executive Assistant, Office of the Deputy Secretary

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Job Details
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Department: Department of Health
Work Type: Ongoing - full time
Job Function: Executive Management
Classification: VPS4
Work Location: Melbourne - CBD
Reference: VG/DH/MH/601580
Closing Date: 05-Oct-2022
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: 601580 - Position Description - VPS4 EA - Office of the Deputy Secretary MHWD.docx (Word, 973KB)
Job Specification

601580 - Position Description - VPS4 EA - Office of the Deputy Secretary MHWD.pdf (PDF, 306KB)
Job Specification

Contact: Katherine Whetton

Position Details


The Executive Assistant provides high-level administrative and executive management support, with particular attention to confidentiality and sensitivity, to the Deputy Secretary, Mental Health and Wellbeing Division. The role provides a pivotal point of contact for key stakeholders from a diverse range of government and private sectors. The Executive Assistant is required to manage and coordinate the activities of the Deputy Secretary's office to provide effective support services including organisation and preparation of material for conferences, corporate events, meetings, catering and travel arrangements, office filing systems, reporting on financial matters, human resources, systems administration, accommodation, equipment and contribute as a team member with other administrative officers


Are you


  • Highly organised and able to juggle multiple priorities in a very dynamic, demanding and changing environment?
  • Experienced in providing high level executive support?
  • Able to work effectively with a wide range of people?


Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

As such, these employees are strongly encouraged to submit their application through https://www.vic.gov.au/jobs-and-skills-exchange rather than via external advertisement.

For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health <https://www.vic.gov.au/department-health>

Click 'Apply Now' to submit your interest in this position.

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