Technical Lead, Project Management Office

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Job Details
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Department: Department of Health
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG5
Work Location: Melbourne - CBD
Reference: VG/DH/PH/1694765
Closing Date: 06-Feb-2023
Salary Range: $103,920 - $125,735
Job Duration: 30-Jun-23
Attachments: VPS5_TechnicalLead-PMO_PD(002)(003).docx (Word, 165KB)
Job Specification

VPS5_TechnicalLead-PMO_PD(002)(003).pdf (PDF, 172KB)
Job Specification

Contact: Mila Waise
mila.waise@health.vic.gov.au

Position Details

POSITION SUMMARY:

 

Working within the Project Management Office at the Public Health Division, the Technical Lead, PMO will enable and support the public health system reform in Victoria through effective project management across the division. 

 

The Technical Lead, PMO will work collaboratively with internal and external stakeholders and SMEs to play a pivotal role in delivering the objectives of Victoria's public health system reform, fostering a focus on trust and confidence, social determinants of health, intergenerational wellbeing, and the principles of value-based health care. The PMO will be providing strategic leadership, project management advice as well as hands-on project management support and development of project management products to ensure the successful and timely delivery of priority projects across multiple streams of work. The PMO will undertake project oversight, planning, coordination, implementation, reporting and monitoring of activities throughout the life cycle of a project and work across teams within the Public Health Division as required.

Accountabilities:

  • Contribute to the full lifecycle of projects to meet departmental objectives including:

a)     Undertake research, consultations and analysis of project requirements based on defined outcomes and outputs.
b)     Create project management products and visuals for individual projects as well as multiple projects across the division to ensure clear and consistent presentation of infromation on project progress tracking, status health, and related risks. 
c)     Work with various project parameters and metrics including, scope, timelines, resource utilisation, cost, customer satisfaction, effcetiveness, risk identificiation etc. to demonstrate successful delivery of projects and achievement of desired objectives.
d)     Prepare project implementation plans, project status and progress reports as required including, detailed plans as well as high level visuals, e.g., dashboards, to support program related decision-making for management and executive leadership.
e)     Provide technical advice on development and maintaining of fit-for-purpose project documentation and reporting.
f)       Collaborating with team members and management to identify and resolve technical project planning, monitoring, and reporting issues.
g)     Work flexibly across the team and the division, performing technical project management tasks and contributing to project planning and reporting as required.
h)     Monitor and evaluate projects to ensure departmental objectives are met.

  • Provide technical leadership, guidance, and authoritative advice to internal and external stakeholders on project planning and project reporting products.
  • Proactively build and maintain positive relationships with key stakeholders to facilitate a partnership approach.
  • Drive ongoing improvements to quality and processes.
  • Ensure relevant SOPs and protocols for the regular reports are developed, maintained and accessible to all who need them.
  • Operate with transparency, diplomacy and with impartiality.
  • Keep accurate and complete records of work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.
  • Ability to work in high-pressured agile environment and adapt to rapidly changing priorities.

Mandatory Vaccination Policy

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its workers and clients. As it is an essential element of any role within the department that employees be able to attend work onsite and to do so safely, employees are required to be up-to-date with their vaccinations against COVID-19 as a condition of their employment. This requirement applies unless they have a medical condition which means they cannot be vaccinated against COVID -19. Therefore, the department will ask any prospective employee, who has been identified as the preferred candidate for a role within the department, to provide proof of their COVID-19 vaccination status prior to any offer of employment being made. If a prospective employee has a relevant medical condition which means they cannot be vaccinated against COVID-19, they should contact the department to discuss their individual circumstances.

HOW TO APPLY:

Applicants are encouraged to apply online, submitting a cover letter and a current resume.

The Jobs and Skills Exchange (JSE) Recruitment Policy allows for priority consideration for Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

As such, these employees are strongly encouraged to submit their application through https://www.vic.gov.au/jobs-and-skills-exchange rather than via external advertisement.

For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health <https://www.health.vic.gov.au>

Click 'Apply Now' to submit your interest in this position.


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