Executive Assistant, Office of the Deputy Secretary, Health and Wellbeing Division

The Department of Health and Human Services develops and delivers policies, programs and services that support and enhance the wellbeing of all Victorians. Our services are in line with the government's vision for making Victoria a stronger, more caring and innovative state.

Our vision is to achieve the best health, wellbeing and safety of all Victorians so that they can live a life they value.

We are building an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of vulnerable Victorians.

The department is committed to the safety of its clients. The department takes a zero tolerance approach to abuse, including child abuse and abuse of people with disability.

Departmental employees are required to comply with all legal requirements including the Child Safe Standards to keep children safe from harm and abuse.

All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTI and people from culturally diverse backgrounds.

If you want a career within a department striving to make Victoria the best place to be and helping shape communities we all want to be part of, then we encourage you to apply.

If you are an Aboriginal or Torres Strait Islander applicant, or if you have a disability, and require advice and support with the recruitment process, contact our Diversity Unit on DiversityInclusion@dhhs.vic.gov.au.

The department has a zero tolerance towards violence within the workplace and recognises the rights of all staff to be free from violence and gender-related discrimination. We are proudly working with White Ribbon to create a safer workplace.

Job Details

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Department: Department of Health and Human Services
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DHHS/HW/42033
Closing Date: 27-Feb-2018
Salary Range: $81,354 - $92,304
Job Duration: until 22/02/2019
Attachments: 2018-02-15 Executive Assistant, Office of the Deputy Secretary,VPS4.doc (Word, 979KB)
Job Specification

2018-02-15 Executive Assistant, Office of the Deputy Secretary,VPS4.pdf (PDF, 289KB)
Job Specification

PD Preview: Preview unavailable for this role
Contact: Sarah Hirschi
03 9096 5552

Position Details

Number of vacancies available: 1 X Fixed Term, Full time until 22/02/2019

Office Location(s):
 50 Lonsdale Street, Melbourne VIC 3000 

Position Summary:

The Executive Assistant provides high-level administrative and executive management support, with particular attention to confidentiality and sensitivity, to the Deputy Secretary, Health and Wellbeing Division. The role provides a pivotal point of contact for key stakeholders from a diverse range of government and external sectors. This position is a key coordinating link between the Office of the Deputy Secretary and other Executive Offices within the Division, the Departmental Secretary, Offices of the other Deputy Secretaries and Ministerial Offices.


The Executive Assistant is required to manage and coordinate the activities of the Deputy Secretary's office to provide effective support services including organisation of meetings, conferences, corporate events, meetings, catering and travel arrangements, office filing systems, reporting on financial matters, systems administration, accommodation. The Executive Assistant will work collaboratively and contribute as a team member within the Office of the Deputy Secretary, Health and Wellbeing.


Are you:

  • A highly organised and methodical individual who enjoys a busy environment?
  • Able to work with minimal supervision, be flexible and take initiative?
  • An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?


How to Apply:


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

Please note:

For this role, you are not required to address each of the key selection criteria in a separate written document. Applicants are strongly encouraged to view the Information for Applicants document to obtain guidance on what to include in your cover letter and resume. This document also provides information on the department's recruitment and employment safety screening processes.

Click 'Apply Now' below to submit your interest in this role.
For further information please visit the Department of Health and Human Services website: https://www.dhhs.vic.gov.au/

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