Contracts Support Officer

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/DJ0099MAY20
Closing Date: 14-Jul-2020
Salary Range: $68,884 - $83,640
Job Duration: 12 Months
Attachments: Position Description - DJ0099 - Contracts Support Officer.docx (Word, 757KB)


Contact: Twisha Bhatt on (03) 9947 1579
twisha.bhatt@justice.vic.gov.au

Position Details

About us

Road Safety Camera Program Unit within the Police, Fines and Crime Prevention Division is responsible for management of day-to-day operations of the Fixed Digital Road Safety Camera (FDRSC) System network, including monitoring of the camera systems operational status, ensuring compliance of systems with departmental standards and management of camera contractors, testing and maintenance.

About the role

As the Contracts Support Officer, you will be responsible for undertaking and supporting various tasks in contract management across the full contract lifecycle. In the role, you will:

  • ensure compliance of all procurements and contracts, including analysing and verifying invoices
  • monitor contract expenditure and make recommendations relating to approved budgets and payments
  • undertake analysis of contractor compliance and performance against contractual obligations including contract key performance indicators and service level standards
  • monitor and report on contract deliverables and liaise with relevant internal and external stakeholders to ensure completeness and accuracy
  • draft contract letters, reports, memorandums, briefings and other correspondence for procurement and contract management activities
  • provide contract and financial reporting including budget analysis, forecasting, outstanding invoices and expiring contracts.

Please note this is a fixed term 12-month opportunity.

About you

As our ideal candidate, you will have:

  • demonstrated experience in contract management, government procurement, budgeting and expenditure management
  • working knowledge of these and/or similar systems: Zycus – contract management system, MS Office Suite, TRIM records management and Oracle Financials
  • experience in monitoring, evaluating and negotiating on contract management matters
  • the ability to apply a business mind-set to all activities and ensure effective and efficient service delivery
  • well-developed problem-solving skills with the ability to mitigate risks as they arise.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.


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