• Helpdesk role answering policy, process and systems questions from both internal and external enquiries
• Great opportunity in an ongoing role to join a busy and supportive team
• VPS3 salary: $79,122 to $96,073 plus superannuation

About Us:

The Department of Justice and Community Safety (the department) delivers a justice and community safety system that works to build a safer, fairer, and stronger Victoria.   

The Finance and Procurement business unit provides department-wide financial, procurement and workplace services through strategic leadership and setting the direction, policy, and processes, and partnering with the department to build capability.  

The Finance Branch leads the department's efforts to comply with government and legislative financial management responsibilities while driving a culture of strategic financial management across the department. It is responsible for the department's financial and budgetary policies and processes, including statutory reporting, accounts payable, accounts receivable, taxation compliance, government reporting (including Standing Directions), and facilitation of the annual budget process. 

About the Role:

The Finance Officer Helpdesks will primarily support the accounts payable and purchasing functions by providing expert support and advice to the department, Courts Services Victoria and external suppliers in relation to purchasing and invoice management activities, including policy and process education, and data rectification.

Some of your duties will include:

• Controling, managing and actioning to finality all inbound enquiries to the various accounts payable, purchasing support and supplier portal mailboxes.
• Perform supplier statement reconciliations to comply with our government payment obligations and avoid late payment penalties and stop supply situations.
• Educate external suppliers and internal business units in policies, processes and procedures in relation to purchasing, purchase orders, invoice processing and management, and accounts payable functions.  

About You:

To be successful in this role you will be able to demonstrate:

• A sound operational knowledge of Oracle Purchasing and/or Oracle Financials is required.
• Excellent understanding of the accounts payable and purchasing functions end to end.
• Strong analysis, critical thinking and problem solving skills.

How to Apply:

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include reference checks, national police checks and misconduct screening. Dependant on the role, other checks may include VicRoads checks, drivers licence checks, medical checks, Working with Children Checks, and Declaration of Private Interests (for executive and responsible officer roles).

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

IMPORTANT INFORMATION:

CHILD SAFE STATEMENT OF COMMITMENT:

The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people. We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality. Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon. We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.