Executive Assistant

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/DJ2031
Closing Date: 23-Jan-2020
Salary Range: $68,884 - $83,640
Job Duration: N/A
Attachments: CSBA - HR - Position description - Executive Assistant - DJ2031 - VPS3 - 9012020.docx (Word, 759KB)

Contact: Kamela Gjiriti on: 0441 630 556

Position Details

About us

The Community Safety Building Authority (CSBA) within the Department of Justice and Community Safety (DJCS) has been established to design, procure, build and upgrade the infrastructure needed to keep communities safe.

CSBA provides end-to-end project management and delivery of Victoria's new prisons, youth justice centres, court and custody facilities, emergency services facilities and public safety features such as pedestrian walkway bollards and CCTV networks. As well as delivering new infrastructure CSBA modernises, expands and upgrades existing facilities.

CSBA is resourced with a highly skilled workforce that supports the development, procurement and delivery oversight of major projects. The team within CSBA includes specialists in community safety infrastructure, project management and design. 

About the role

The Executive Assistant will provide high level executive and administrative support to one Executive Director and three Directors within the Office of the CEO, as follows: 

  • Executive Director, Commercial and Legal
  • Director, Reporting and Administration
  • Director, Governance and Assurance
  • Director, Safety. 

The Executive Assistant is required to perform duties including email and calendar management, providing administrative services to support internal and external meetings and events, the tracking of correspondence, supporting and/or managing business unit administration processes, the coordination of and information flow in and out of CSBA. The Executive Assistant will also support CSBA executive in ensuring key corporate responsibilities, including reporting requirements, are met and support the delivery of discrete projects, as required. 

About you

As our ideal candidate you will have: 

  • previous experience as an Executive Assistant to senior management within a highly sensitive and dynamic environment
  • strong attention to detail
  • demonstrated ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work autonomously. 

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

Please note:  When submitting your application online, there will be questions pertaining to a number of the position's Key Selection Criteria to which you are required to respond.

Previous applicants need not apply.

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