Executive Assistant - Aboriginal Justice

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of young people and recognises that young peoples’ rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Aboriginal and Torres Strait Islander
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DJ2071A
Closing Date: 21-Aug-2022
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: Position Description - DJ2071 - EA - TJRU LJU.docx (Word, 540KB)

Contact: Lesley Jackson-Lopa on 0428 495 800

Position Details

  • Ongoing opportunity to join a high performing and passionate team
  • Play a key role in the Aboriginal Justice unit and provide high level administrative support
  • VPS Grade 4 $90,067 - $102,192 + superannuation

The Department of Justice and Community Safety (the department) is seeking an Executive Assistant to provide a critical role within the Aboriginal Justice.

This is a prioritised role for Aboriginal and/or Torres Strait Islander peoples, who will be given priority consideration as per the special measures provision of the Equal Opportunity Act 2010

About the business unit

The Aboriginal Justice group of the Department of Justice and Community Safety (DJCS) is committed to driving systemic change in the justice system, to connect, support and deliver better outcomes for the Aboriginal community. The group works in partnership with Traditional Owners and the Victorian Aboriginal community to embed the principles of self-determination in the justice sector. The group is also responsible for leading the department's response to the Yoorrook Justice Commission and administering the Victorian Government's Stolen Generations Reparations package.

About the role

The Executive Assistant reports to the Executive Director, Truth and Justice Response and Land Justice, and will provide high level executive and administrative support to three executives: Executive Director, Truth and Justice Response and Land Justice (ED), Director, Land Justice Unit and Director, Truth and Justice Response Unit.

Some of your duties will include: 

  • Provide executive support to senior executives.
  • Prioritise and manage and monitor emails, screening and attending to a broad range of enquiries and requests, including matters of a confidential or sensitive nature.
  • Coordinate schedules, arrange and prepare meetings and follow up actions.
  • Coordinate the flow of briefings and correspondence from the Office of the ED and the two Units through to the Office of the Deputy Secretary.

To learn more about this role before applying, please read the attached position description.

About you

To be successful in this role, you will have:

  • Ability to analyse issues and determine priorities in an environment of tight and conflicting deadlines, to take initiative and work autonomously.
  • Advanced Microsoft 365 skills, including SharePoint, and Microsoft Teams
  • Demonstrated ability to use the DJCS Electronic Briefing and Correspondence (EBC) System or similar, TRIM document management system and or ability to rapidly learn new software tools.
  • A demonstrated ability to communicate sensitively and effectively with the Aboriginal community.

A tertiary qualification in business management or administration would be well regarded.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.


For all VPS employees, due to the new JSE policy, please apply through the JSE only to be considered for this position.

For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.


The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:

  • COVID-19 digital certificate (available via your myGov account)
  • Your immunisation history statement (available via your myGov account) or
  • ·    A letter from the GP who vaccinated you.


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