Executive Assistant
We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.
The department is committed to the safety and wellbeing of young people and recognises that young peoples’ rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.
For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers
We’re proud of the important work we do across Victoria. Want to be part of it?
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| Department: | Department of Justice and Community Safety |
| Work Type: | Ongoing - full time |
| Job Function: | Administration / Secretarial |
| Classification: | VPSG4 |
| Work Location: | Melbourne - CBD |
| Reference: | VG/DJ7335M |
| Closing Date: | 23-Mar-2023 |
| Salary Range: | $91,418 - $103,725 |
| Job Duration: | N/A |
| Attachments: | Position Description - DJ7335 - Executive Assistant.docx (Word, 540KB) |
| Contact: | Daniel Godinez Lambert on 0415 465 427 daniel.lambert@justice.vic.gov.au |
Position Details
- Play a key administrative role within the Executive Director's Office
- Ongoing opportunity to work with a passionate team within the Victorian Public Service
- VPS Grade 4: $91,418 - $103,725 plus superannuation.
The Department of Justice and Community Safety is currently seeking an Executive Assistant to provide a critical role within the North West Metropolitan Area.
About the business unit
The North West Metropolitan Area (NWMA) employs approximately 500 people, across 13 sites, who work in collaboration with departmental program areas, other agencies and local communities to deliver justice services that are efficient, effective and integrated around community and client needs.
About the role
As the Executive Assistant you will play a key role within the Executive Director's Office, supporting the delivery of frontline services and strategic priorities. This role is responsible for providing confidential administrative support, leading and supporting communication activities, contributing to projects, and identifying and implementing process improvements.
The Executive Assistant provides secretariat support to the Senior Program Manager in NWMA's Local Site Executive Committees as part of the multi-agency Common Clients reform project.
Some of your key accountabilities include:
- Provide high level, confidential and timely administrative support to the Executive Director's Office, including diary, email and meeting management.
- Prepare, review, and monitor written correspondence including memorandums, briefs, letters, emails, and staff communication.
- Provide secretariat support to Local Site Executive Committees, including arranging meetings and forums, coordinating papers, organising venues, preparing agendas, and taking minutes.
- Use software and systems such as Adobe, SharePoint, OneDrive, Planner, Electronic Briefing and Correspondence System and TRIM Records Manager.
To learn more about this role before applying, please read the attached position description.
About you
To be successful in this role, you will have:
- Demonstrated knowledge and expertise in providing administrative and secretariat support.
- Experience creating, implementing and managing administrative processes, and initiating process change as required.
How to Apply
Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
FOR INTERNAL VPS EMPLOYEES:
- For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
- For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.
IMPORTANT INFORMATION:
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.
At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine.
Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).
Acceptable evidence includes:
- COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
- Your immunisation history statement (available via your myGov account)
Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.
