Records Officer

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Prison and Corrective Services
Classification: VPSG2
Work Location: North East - Tatura
Reference: VG/DJ9035B
Closing Date: 10-Jul-2022
Salary Range: $55,439 - $71,194
Job Duration: N/A
Attachments: DJ9035 - Position Description - Records Officer - VPS2 - DHU - FT Ongoing - JUNE 2022.docx (Word, 545KB)

Contact: Anthony Murphy on 0448 782 281

Position Details

  • An exciting opportunity within Dhurringile Prison, Department of Justice and Community Safety
  • VPSG 2 classification (salary range $55,439 - $71,194)
  • One (1) ongoing, full-time role available

About us

Corrections Victoria is responsible for the direction, management and operation of Victoria's corrections system, which incorporates prisons and Community Correctional Services.

About the role

Reporting to the prison Operations Manager the Records Officer is responsible and accountable for providing operational support and legislative assurance in the interpretation and maintenance of records related to the sentencing outcomes, escort permits applications and parole outcomes of prisoners. This role is also responsible for maintaining prisoner records data entry electronic and paper based, liasing with internal and external stakeholders, ensuring compliance with legislation and maintaining quality assurance.

The Records Officer is responsible for providing records administration to HM Prison Dhurringile. The Records Officer will coordinate the records duties for day to day running of the prison; prepare and record the Case Management Review meetings, provide accurate recording of documentation relating for prisoners' transfers classification, release or court appearances.

The role of a Records Officer will:

  • perform all functions pertaining to prisoner records
  • prepare documentation for prisoner transfer, classification, release or court appearances
  • coordinate video conferencing hearings, phone linkups and police interviews.

About you

As our ideal candidate, you will possess:

  • well-developed computer literacy
  • sound knowledge of relevant legislation, policies, procedures, guidelines and regulations
  • sound knowledge and understanding of the importance of maintaining accurate records and associated legal implications of documents handed down by the courts.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 


  • For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
  • For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.


The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:

  1. COVID-19 digital certificate (available via your myGov account)
  2. Your immunisation history statement (available via your myGov account) or
  3. A letter from the GP who vaccinated you.

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