Secretariat, Firearms Appeals Committee

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

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If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

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Job Details
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Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Legal
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DJ9132/JAN2023
Closing Date: 01-Feb-2023
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: Position Description - Secretariat, Firearms Appeals Committee - January 2023.pdf (PDF, 257KB)
Job Specification

Contact: Margaret Byrne on 0427 697 105

Position Details

About us

The Department of Justice and Community Safety (DJCS) Police Policy & Strategy (PPS) business unit is responsible for coordinating, developing, implementing and reviewing police-related policy, legislation and programs in accordance with the Government's priorities. PPS also acts as a connector across the justice system and government more broadly, working closely with other DJCS business units, other departments, and Victoria Police, to provide strategic and technical advice on initiatives and reforms that relate to the police portfolio.

PPS provides high-quality, independent and strategic policy, legal and financial advice to the Minister, the Secretary, the Deputy Secretary, Police Fines, Crime Prevention & Racing, and the Executive Director, Police and Community Safety around these matters. It also manages key parts of the Minister's legislative program relating to the powers and governance of Victoria Police and their regulatory responsibilities within the police portfolio.

Within PPS, the Policy and Legislation team (P&L team) is responsible for leading policy and legislation development in relation to firearms, non-firearms weapons, private security, sex offender registration, illicit drugs and other areas within the police portfolio and is responsible for providing secretariat support for the Firearms Appeals Committee (the Committee).

The Committee is an independent statutory review body established under the Firearms Act 1996 (the Act) which reviews certain decisions of the Chief Commissioner of Victoria Police to: cancel a firearm licence; refuse a firearm licence application; or impose certain conditions on a firearm licence.


About the role

The role of the Secretariat to the Committee in the P&L team is to provide full support to the Committee to enable it to undertake its statutory functions under the Act effectively and efficiently.

Some of your duties may include:

  • Under limited supervision, managing a range of high level, confidential functions to the Committee, including case management and facilitating and attending hearings.
  • Conveying concepts and policies related to the Firearms Act 1996 to applicants, staff and stakeholders using high-level interpersonal communication skills.
  • Acting authoritatively in the application of Committee processes while applying negotiation, persuasion, and motivation skills to manage Committee members and stakeholders.
  • Conducting legal research to assist the Committee in informing itself on a variety of legal issues relating to appeals.
  • Managing the membership of the Committee including appointments and reappointments through the Ministerial briefing, Cabinet and Governor in Council processes.
  • Performing corporate procurement, the management of the accounts payable processes, and ensuring payroll functions are processed in a timely manner.


About you

As our ideal candidate you will have the ability to:

  • understand and apply practices, policies and procedures common to the Victorian Courts and Tribunals system
  • demonstrate experience and advanced skills in case management and electronic document management systems utilising Microsoft Office software and video conferencing platforms
  • demonstrate records management knowledge in a government environment
  • communicate respectfully and confidently with a diverse range of stakeholders
  • prepare clear, well-written correspondence, operating procedures, briefings, Cabinet and other documents
  • work independently in a small and supportive team of colleagues.



How to apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.



  • For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
  • For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.



The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine. 

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

  1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
  2. Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

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