Accounting Support Officer

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation, or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?
Job Details
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Department: Department of Justice and Community Safety
Work Type: Ongoing - full time
Job Function: Accounting
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/DJ9242JAN23
Closing Date: 06-Feb-2023
Salary Range: $72,751 - $88,336
Job Duration: N/A
Attachments: PD - Accounting Support Officer DJ9242.pdf (PDF, 221KB)
Job Specification

Contact: Gaurav Makker on 03 8684 7317
gaurav.makker@justice.vic.gov.au

Position Details

  • Utilise your accounting expertise to provide support and advice to the Finance Branch: Accounting & Taxation.
  • Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service
  • VPS Grade 3: $72,751 - $88,336 plus superannuation.

 

About the Business Unit

The Department of Justice and Community Safety delivers high-quality services to Victorians and supports a safe, just, innovative and thriving Victoria.

Ministerial portfolios within the department include Police and Emergency Services, the Attorney-General, Bushfire Response, Corrections, Crime Prevention, Liquor, Gaming and Racing Regulation and Consumer Affairs. The department also has responsibility for the implementation of integrity reform.

The Finance Branch (Finance) is responsible for the strategic financial management functions of DJCS. These include budget strategy and development, statutory reporting, general ledger management, cash management, financial systems maintenance and development and taxation. It also provides finance support services including accounts payable and receivable as well the development and publication of finance policies and procedures, the majority of which were developed to assist departmental business units.

 

About the Role

The Accounting Support Officer should preferably possess a working knowledge of accrual accounting coupled with experience in the operation of the Oracle Financial system. The Accounting Support Officer will be involved in managing the processing of revenue receipting, banking, invoicing, collection of overdue invoices, account reconciliations and General Ledger allocation of all departmental revenue.

The occupant will also develop a working knowledge of the following functions within the Accounting & Taxation Unit:

  • Cash Management and Accounts Receivable
  • Taxation
  • Maintenance of Finance policies and procedures in TRIM and Sharepoint

Some of your duties may include:

  • Raise invoices for various departmental Business Units. This involves accessing the receivables mailbox in a timely manner and invoicing on behalf of other business units after confirming all invoice details
  • Answer and respond to telephone queries from debtors
  • Perform debtor management procedures by making collection calls in a timely manner and advising them of the debt owed by way of monthly statements and, when necessary, engage a debt collection agency to pursue outstanding debts

 

About You

As our ideal candidate, you will be able to demonstrate:

  • Knowledge of the Oracle Financial System in particular the Accounts Receivable and General Ledger modules
  • Knowledge of general accounting principles
  • Knowledge of or interest and ability in maintaining SharePoint and TRIM
  • Well-developed MS Excel skills

Qualifications/Requirements

  • Completion of or progress towards a tertiary qualification with a major in accounting is desirable.

 

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.

FOR INTERNAL VPS EMPLOYEES:

  • For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.
  • For all VPS employees, due to the new Jobs Skills Exchange (JSE) policy, please apply through the JSE to be eligible to be considered for this position in the first round.

 

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic). Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

At interview stage and prior to commencement of employment with the department, you will need to provide evidence that you are vaccinated against COVID-19 with three doses of a COVID-19 vaccine. 

Upon commencement of employment with the department you will be required to provide evidence that you have an up-to-date vaccination status within the timelines specified by the department into the DJCS Service Portal. This includes evidence of three doses of a COVID-19 vaccine required by the department (from time to time).

Acceptable evidence includes:

  • COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
  • Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

 


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