Cabinet Services Officer

The Department of Transport & Planning brings together all transport modes to design, plan, build and operate Victoria's transport system. Our job is to further integrate the transport network and improve the delivery of services to Victorians for simpler, quicker and safer journeys that connect people and places and support Victoria's prosperity and liveability. The Cabinet Services Officer is responsible for coordinating the department’s Cabinet business and providing specialist advice to the Ministers’ offices, the Secretary, Executives and senior staff on Cabinet processes and protocols.
Job Details
Department: Department of Transport
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DOT/PBS/1674392B
Closing Date: 05-Feb-2023
Salary Range: $90,067 - $102,192
Job Duration: N/A
Attachments: DTP - Position Description - Cabinet Services Officer - VPS 4.pdf (PDF, 152KB)
Job Specification

Contact: Renee Willenberg
renee.m.willenberg@transport.vic.gov.au

Position Details

Cabinet Services Officer

• Annual Salary Range: $90,067 - $102,192 per annum plus super
• Employment Type: Fixed Term 
• Usual Work Location: Melbourne CBD (flexibility may be available)

About the Role

The Cabinet Services Officer is responsible for coordinating the department's Cabinet business. the role is also also responsible for providing specialist advice to the Ministers' offices, the Secretary, Executives and senior staff on Cabinet processes and protocols. Key outcomes include.

  • Provide support for the department's Cabinet, Cabinet Committees and legislative processes, including coordinating and preparing documents and maintaining sound records management of confidential and sensitive material.
  • Liaise with and provide high quality advice to senior departmental staff, Minister's offices, other Victorian Government Departments and particularly the central agencies of the Department of Premier and Cabinet and the Department of Treasury and Finance on all DoT related Cabinet and Cabinet Committee matters.
  • Ensure the department's Cabinet in Confidence (CIC) material is of a high quality and meets internal and DPC compliance requirements in regard to timeframes and format.
  • Build and maintain effective relationships for gathering and disseminating information within DoT, Cabinet Secretariat, the Ministers' Offices and other government departments.
  • Assist with the training and development of Cabinet Services staff in the full range of tasks undertaken by the unit and deliver training sessions to DoT staff on process matters.
  • Continually update and improve internal processes that enhance capacity to deliver an effective and efficient service.
  • Promote and support safe, inclusive and flexible team operations.

What we're looking for

Full Key Selection Criteria can be found in the attached position description

  • Experience and demonstrated knowledge in Government processes and systems, and Cabinet or similar support services.
  • Excellent organisational skills with a strong ability to work effectively within a team to determine priorities with tight and conflicting deadlines.
  • Well-developed verbal and written communication skills (including an eye for detail), ability to present, persuade, advocate, negotiate and prepare reports, coordination comments and portfoliobriefs on complex issues.
  • Proven ability to work under pressure while dealing with confidential and sensitive issues with a high level of tact, discretion and judgement.
  • Ability to develop and maintain effective networks and strong working relationships across the department, Ministers' offices and other government departments.

Desired Experience

  • Good understanding of polices and issues in the DoT portfolio, as well as the Government's overall policy objectives.
  • Ability to provide high level advice on procedures and requirements in relation to Cabinet and Ministerial matters.

 

Culture and Benefits

 

DoTP is committed to inclusive recruitment with our Aboriginal and Torres Strait Islander people, women and gender diverse people, the LGBTIQ+ community, people living with disabilities and those from Culturally and Linguistically diverse communities. That's why we encourage people in these groups to apply, even if you don't meet every single requirement, or your skills don't perfectly align. You might still be the right candidate or be the right fit for another role.

 

We are proud of our focus on flexible work arrangements that support different ways of working, helping employees balance work and life.

 

Why work for Vic (careers.vic.gov.au)

How to Apply

Applications close 11.59pm on 5/02/2023. 

For a confidential discussion regarding this opportunity, please contact; Renee WillenbergTeam Leader, Cabinet Services via renee.m.willenberg@transport.vic.gov.au

This position requires the successful employee to provide evidence of being fully vaccinated against COVID-19, or medical evidence which confirms the individual is unable to receive a dose, or a further dose, of a COVID-19 vaccine due to a medical contraindication or an acute medical illness. To be considered up to date vaccinated, you must have been administered COVID-19 vaccines as determined by the Australian Technical Advisory Group on Immunisation (ATAGI). DoT is requiring all staff to be Vaccinated and to have had Booster Vaccination (Triple vaccinated as a minimum).

Information provided to the Department of Transport will be treated in the strictest confidence.


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