Project Support Officer

The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies.

We strive for excellence in financial and economic management to improve the lives of all Victorians.

We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.

The department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.

If you require a copy of this advertisement in an accessible format, such as large print, please email people.culture@dtf.vic.gov.au.
Job Details
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Department: Department of Treasury & Finance
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DTF/D01743
Closing Date: 27-Aug-2019
Salary Range: $85,279 - $96,759
Job Duration: 12 Months
Attachments: Project Support Officer VPS4.docx (Word, 48KB)


Contact: Chris Archer
9651 1127

Position Details

An exciting opportunity exists for a Project Support Officer role on a 12-month fixed-term basis in Economic Policy Group.

Economic Policy Group provides advice on macroeconomic conditions and policy, regulation reform and environment, planning and resourcing policy to improve Victoria's prosperity. The Regulator Effectiveness Secretariat provides advice supporting the Inquiry into the Effectiveness of Victorian Regulators, which will report to the Government no later than September 2020.

As the Project Support Officer in the Secretariat, you will
• work under limited supervision to provide high-level confidential administrative and project support to the Regulator Effectiveness Secretariat, including extensive time and diary management for the Eminent Person;
• provide support to the Eminent Person for all meeting papers, preparation of presentations, and facilitating follow-up action;
• assess and prioritise a high volume of incoming papers, emails and telephone enquiries and take appropriate follow up action;
• implement and manage administrative processes across the Secretariat;
• maintain strong relationships with senior management in DTF, the Eminent Person, staff within the Secretariat, as well as other public and private sector agencies; and
• provide administrative and project support to other staff within the Secretariat and complete duties as required within the scope of the role.

As our ideal candidate, you will be required to demonstrate
• proven experience providing high-level executive and administrative and project support.
• highly-developed computer skills and the ability to learn information management systems;
• proficiency in a range of software programs such as MS Office, Outlook, HPE Content Manager and Ariba (or equivalent);
• proven organisational skills, including distinguishing between more and less critical activities, using systems and procedures to guide work and track progress, and recognising barriers and finding effective ways to overcome them;
• demonstrated experience in client and stakeholder management;
• strong oral and written communication skills, including the ability to understand an audience and how written materials may be interpreted; and
• ability to develop and maintain relationships with people at all levels and from different backgrounds and organisations.

To discuss this role further, please contact Ms Chris Archer, phone 9651 1127.

For more information on the position and key selection criteria, please refer to the position description [attached].

How to apply

If you are interested in this role, head to Jobs at DTF and select the ‘Apply Now button'. Please provide a copy of your CV and cover letter summarising your skills and relevant experience.

Application close 27 August 2019.


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