Executive Assistant

This is an ongoing VPS4 Executive Assistant position within the Revenue Group.
Job Details
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Department: Department of Treasury & Finance
Work Type: Ongoing - full time
Job Function: Administration - PA/ Executive Assistant
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/DTF/ECO/1663320
Closing Date: 05-Oct-2022
Salary Range: $90,067 - $102,192
Job Duration: Ongoing
Attachments: Position Description - VPS 4 Executive Assistant.DOCX (Word, 3.37MB)

Contact: Teresa Stewart

Position Details

About us

The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.

The Revenue Group provides analysis and advice on taxation and gambling policy and reform, supports the Treasurer in intergovernmental financial relations, and undertakes forecasting of state taxation and  Goods and Services Tax (GST) revenue.

About the role

You will work autonomously to support two executive directors and the wider Revenue Group, often interacting with senior stakeholders internal to the Department and the Ministerial Office. Your key responsibilities include:

  • Working under limited supervision, provide high‐level confidential secretarial and administrative support to the executives, including diary  and   inbox management.
  • Provide quality support to governance committees (including as required, fulfilling the role of Secretariat), working groups and meetings, including liaison with senior executives, government, and non-government officials, coordinating papers, organising venues, agendas, taking minutes and facilitating follow-up actions, and making travel and accommodation arrangements.
  • Maintain strong relationships with senior management and staff within the work group and Department, as well as other public and private sector agencies.
  • Oversee work group administrative systems and procedures, including leading and advocating for continuous practice improvements.

About you

You are a proactive, self-motivated individual seeking a role in a dynamic, fast-paced environment where you will be an integral support for not only two executives but the wider group and senior stakeholders within the Department and Ministerial Offices. You will also possess:  

  • Extensive experience in delivering a range of executive and business support functions for multiple teams.
  • Intermediate to advanced skills level in Microsoft Office (in particular Microsoft Teams), and proficiency in using records management, financial and procurement software programs.
  • Strong organisational and prioritisation skills, including the ability to be flexible and adaptable to changing priorities, and recognising barriers and finding effective ways to overcome them.

About our culture

We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.

The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.

How to apply

For more information about the position and key selection criteria, please refer to the position description. If you have specific questions regarding the role, please contact lauren.tyler@dtf.vic.gov.au.

To apply, select the ‘Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience.  Applications close at midnight, 05/10/2022. If you require a copy of this advertisement in an accessible format, please email careers@dtf.vic.gov.au.

DTF is committed to providing and maintaining a working environment which is safe and without risk consistent with the DTF's obligations under the Occupational Health and Safety Act 2004 (OHS Act). DTF's COVID-19 Vaccination Policy requires all DTF employees to have an up-to-date vaccination status, or be medically exempted, as defined by the Australian Technical Advisory Group on Immunisation (ATAGI), in order to attend a DTF work site or work for the Department in the community. DTF may request proof of vaccination or exemption during the recruitment and selection process.

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