Administration/Property Officer

Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Melbourne - CBD
Reference: VG/E20010765NB
Closing Date: 02-Jun-2024
Salary Range: $56,834 - $72,985
Job Duration: N/A
Attachments: 1. Position Description.pdf (PDF, 166KB)


Contact: Jessica Miles
(03) 8335 7996 or jessica.miles@police.vic.gov.au

Position Details

About the role:

Crime Command are seeking enthusiastic applicants who are looking for the opportunity to learn an array of skills in a busy and ever-changing environment within a motivated team that provides essential support and customer service to internal and external stakeholders.  

As a valued member of the Business Services Division, you will be required to assist multiple work units across the command to meet service delivery objectives by providing a range of administrative and exhibit management duties within a dynamic and busy working environment.  This includes, managing and navigating databases, written and verbal correspondence, invoicing and purchasing, information management, minute taking and administrative duties and logistical handling and transfers of exhibits. 

You will form part of a large team of VPS2 staff who work together to meet service delivery requirements across a broad range of functions within the Business Services Division to respond to the changing priorities of the command. This role requires applicants to have strong customer service skills with a willingness to learn and meet work unit objectives.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Maintaining accurate data and ensuring system integrity across an array of organisational databases and systems.
  • Monitor compliance with organisational processes and assist with auditing and management practices.
  • Provide clerical support to management and work units including the maintenance of accurate and comprehensive records/registers and the collation of data and information on confidential and sensitive material.
  • Provide advice on processes to colleagues and police officers across the command.
  • Research and reference legislation and policy in order to inform processes and issue resolution.
  • Provide a high level of customer service that is solution focused while maintaining a positive attitude.
  • Perform courier duties in order to support transfers of exhibits and documents.
  • Perform logistical support functions to assist with exhibit management, storage and disposal.
  • Administer supplies and equipment as required, and log logistics/property and equipment faults, consistent with service delivery priorities.

As the successful applicant, you will have:

  • A strong work ethic and willingness to work in a fast paced and ever-changing working environment that prioritises service excellence and professionalism.  Service requirements for this role are within the squads and taskforces in our command whose support requirements regularly change.
  • Effective communication skills and the ability to prioritise tasks and work effectively under pressure without direct supervision.
  • Ability to work in a sensitive and confidential environment with confronting content and information.
  • Pro-active mindset and the ability to identify workable solutions to issues.
  • Valid Victorian drivers' licence.

 Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head. To achieve this, applicants must be an Australian Citizen.
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with organisational policy, all Victoria Police employees are required to be fully vaccinated (including a booster vaccination) against COVID-19 or hold a valid medical exception. As such your employment with Victoria Police is subject to providing evidence of your vaccination status.

Your application must include:

  • Resume
  • Cover Letter

Applications close midnight, 2 June 2024

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: Jessica Miles on (03) 8335 7996 or jessica.miles@police.vic.gov.au.

We welcome applications from people with disability. If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps


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