About the role:

This is an exciting opportunity to progress your career and obtain experience working in the Courts and Prosecution Services Division (CPSD) of the Victoria Police Legal Services Department (LSD). Our vision is to be a centre of prosecutorial and legal excellence, with people who are recognised as being fair, just and valued partners in the Victorian justice system.

Victoria Police's LSD provides legal services and advice to support policing, courts, and the Victorian Community. The LSD is led by an Executive Director (who is also the organisation's General Counsel) and employs over 800 staff spread across four divisions – the Office of the Executive Director; the Specialist Legal and Litigation Division; the CPSD; and the Legal Business Operations Division.

This is an exciting opportunity to obtain valuable experience working in the Legal Services Department at Victoria Police within the Melbourne Prosecutions Group, Children's Court Team.

Victoria Police is seeking to fill this position with an enthusiastic, diligent and skilled Administrative Support Officer to undertake a range of administrative duties within the Melbourne Prosecutions Unit and provide assistance to a dedicated team of prosecutorial staff working within the Children's Court Team. As the successful applicant, you will have excellent organisational and time management skills, the ability to work effectively under pressure and proficient stakeholder engagement.

The primary function of this role is to undertake office administrative duties and provide assistance that ensures the effective delivery of a prosecution service to the Children's Court of Victoria. You will work collaboratively with internal and external stakeholders using your excellent communication and interpersonal skills to build positive relationships and uphold the strong reputation of the Children's Court Team.

The successful incumbent will work within an office environment whether the primary subject matter is the prosecution of youth offenders, however, you will also be exposed to broader youth justice issues and content.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Receiving, recording, management, and maintenance of records for large volumes of briefs of evidence in hard copy and electronically, in a timely and efficient manner with attention to accuracy.
• Preparing briefs for court by cross referencing the court list against filed and electronic briefs.
• Effective communication and maintenance of professional relationships and with key stakeholders to ensure the team functions efficiently and effectively.
• Answering enquiries and reception duties including authoritative and timely advice to managers and other key stakeholders.
• Answering phone calls.
• Monitoring and actioning group email accounts.
• Sorting/booking incoming and outgoing mail.
• Undertaking other duties as required by line managers.

As the successful applicant, you will have:

• A high level of planning and organisation skill with demonstrated ability to adhere to critical timelines and security requirements.
• Well-developed computer skills.
• The ability to work well within a small team environment and autonomously.
• Demonstrated interpersonal skills to effectively communicate and maintain good working relationships with a diverse range of customers both internal and external to ensure the team goals are met.
• Demonstrated ability to exemplify, maintain self-discipline and organisation skills with the capacity to provide the levels of integrity and professionalism required by the unit.
• Flexibility to adapt to and be a champion of change as is necessary for the unit's function.
• Previous experience within Legal Services and/or Criminal Justice Degree will be highly regarded.
• A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police code of Ethics and Organisational Values
• Working autonomously on specific tasks to ensure they are completed in an appropriate timeframe.

Requirements and relevant information:

• One (1) x full-time, fixed term contract position available from 13/01/2025 to 09/01/2026.
• The salary range for a VPS2 role is $58,539 to $75,175 (covering salary ranges VPSG 2.1 and VPSG 2.2).  Although it is standard practice for selected candidates to commence at the base of the salary range, genuine consideration will be given to a commencement salary within the available range that is commensurate with the successful candidate's knowledge, skills, and experiences. This will be subject to negotiations with the Hiring Manager in the course of the selection process and may include the provision of evidence of a higher income and/or supporting documentation (as required).
• This position is located at Melbourne Prosecutions Unit, 456 Lonsdale St Melbourne.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• As a member of the Legal Services Department, you will be located on selection, at a specific office within a division for a particular advertised opportunity. However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department.  This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.

Your application must include:

• Resume
• Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, Monday 9 December 2024.

Please Note: All applications will need to be submitted through one of the following platforms: Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers. Vic) or seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: A/S/Sgt Helen FARMER on (03) 8628 3280 or helen.farmer@police.vic.gov.au . No recruitment agencies please.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people.  We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps