Procurement/Contract Practitioner

Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Procurement
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/E20034375
Closing Date: 29-May-2024
Salary Range: $92,332 - $104,762
Job Duration: N/A
Attachments: 1, Position Description.docx (Word, 435KB)


2. Application Form.docx (Word, 630KB)


Contact: Arthur Demiris
0439 069 425 or arthur.demiris@police.vic.gov.au

Position Details

About the role:

The Business Support Division, Commercial Unit manages activities associated with acquiring uniform and equipment items, as well as the provision of services for metro and regional towing to support the Vehicle Impoundment Program.  This incorporates:

  • Investigating business needs, preparing tender documents, evaluating tender submissions, recommending appropriate suppliers through prescribed processes, applying governance and compliance policy, and liaising with internal and external stakeholders.
  • Managing over 120 contractual agreements with external suppliers for provision of a wide range of goods and services used by Victoria Police.

The Procurement/Contract Practitioner leads procurement projects and contributes to the preparation of new contracts, monitoring of supplier performance, as well as liaising with suppliers and other Victoria Police departments on contractual and account matters. The Procurement/Contract Practitioner will join a team of eight in the Commercial Unit and reports directly to the Commercial Unit Manager. 

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Undertaking end-to-end procurement activities of varying complexities for uniform, equipment and service processes as required.
  • Applying all applicable government policies and guidelines including those of the Victorian Government Purchasing Board (VGPB) and Victoria Police practices to all procurement activities.
  • Working with the Commercial Unit Manager to provide procurement/contract management advice to internal and external stakeholders, prospective tenderers, and staff as and when required.
  • Ensuring project timelines are maintained throughout each procurement activity assigned.
  • Contributing to the preparation of contractual documentation for new contracts and variations to existing contracts.
  • Proactively liaising with suppliers and service providers to monitor contract deliverables in line with service level agreements and to provide advice.
  • Managing and maintaining critical files and databases relating to contract information including key dates and contract deliverables to ensure obligations are met.
  • Developing and maintaining positive working relationships with external suppliers and key internal stakeholders within Victoria Police.
  • Undertaking a broad range of administrative duties as required.
  • At times you may be required to travel to meet external stakeholders.

As the successful applicant, you will have:

  • An understanding of procurement concepts and processes, value for money principles and supplier engagements preferably in a government environment.
  • Excellent communication and computer skills including the ability to write a succinct report.
  • Ability to work successfully in a team environment.
  • Demonstrated experience in the provision of contract administrative support services.
  • A passion for driving ‘value' for money outcomes and delivering contractor performance coupled with a strong commitment to our customers.
  • Strong analytical skills and a keen eye for detail.
  • Well-developed communication skills (written and oral), computer skills (including MS Office Suite) and highly developed interpersonal skills with a demonstrated ability to effectively liaise with staff at all levels including senior members of the organisation and external agencies.
  • High regard for probity, policy and due process.
  • A strong commitment to Operational Infrastructure Department's strategy goals - supporting our people and embracing customer centricity, innovation and collaboration in our delivery of services.

Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.
  • Applications close midnight, 29 May 2024.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: Arthur Demiris on 0439 069 425 or arthur.demiris@police.vic.gov.au.

We welcome applications from people with disability. If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps


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