Project Administrator

Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/E20034511G
Closing Date: 02-Oct-2023
Salary Range: $73,842 - $89,661
Job Duration: N/A
Attachments: 1. Position Description.docx (Word, 580KB)

2. Application Form.docx (Word, 632KB)

Contact: Gemma To
03 8335 5916 or email

Position Details

About the role:

The Investment and Reporting Division (IRD), within the Investment Governance and Assurance Department (IGAD) is responsible for overseeing the investment planning, development of investment proposals and Expenditure Review Committee (ERC) business cases, and the provision of performance and compliance reporting with statutory, corporate and project obligations for Victoria Police.

An exciting opportunity exists for a Project Administrator, reporting to the Director IRD, to assist with investment and reporting functions, including the coordination and administrative tasks. The role will be diverse, requires flexibility and is likely to undertake a wide variety of work across the Division and when required more broadly across IGAD.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Support the Director, Investment and Reporting to maintain an organised diary and inbox, actioning relevant emails, redirecting actions as required and prioritising urgent and/or significant matters. Follow up to ensure timely responses.
  • Maintain information and records using departmental administrative and business support systems.
  • Perform administrative project support, planning and coordination task to support the deliverable of the division.
  • Provide quality and responsive service to colleagues, clients, and stakeholders.
  • Attending to enquiries from a range of stakeholders and customers
  • Developing positive working relationships with key internal and external stakeholders
  • Other duties as required to support IRD and IGAD

As the successful applicant, you will have:

  • Excellent organisation skills and ability to develop and maintain strong professional relationships with stakeholder.
  • Well-developed communication skills (written and oral) and interpersonal skills.
  • Demonstrated experience in managing office systems and implementing improvements to office efficiency.
  • A proven history of producing high quality work
  • Work under pressure, including occasionally under very tight timeframes.
  • Excellent customer service and be a team player.
  • A proven record of ethical behaviour.

Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, 2 October 2023.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: Gemma To on 03 8335 5916 or via email

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email or on (03) 8533 1440.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police:

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