Executive Assistant

Job Details
Careers Logo
Department: Victoria Police
Work Type: Fixed term - part time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/E20040506NB
Closing Date: 17-Jun-2024
Salary Range: $74,580 - $90,558
Job Duration: N/A
Attachments: 1. Position Description.docx (Word, 580KB)

2. Application Form.docx (Word, 628KB)

Contact: A/Inspector Danny NIHILL

Position Details

About the role:

Service Delivery Transformation Command (SDTC) is a specialist area within Victoria Police that works across the organisation to design, develop and implement a service delivery model that will better enable Victoria Police to serve the community by:

  • predicting emerging and future demands;
  • creating more flexible and evidence-based responses to demand;
  • making best use of information, diverse expertise and technology;
  • partnering with the appropriate range of key stakeholders;
  • integrating more effectively with the wider service sector; and
  • utilising our resources efficiently, effectively and safely.

SDTC has an opportunity for a VPSG-3 Executive Support/Project Officer to work in the Office of Assistant Commissioner, supporting the Assistant Commissioner SDTC. This is a part time opportunity, working two (2) days per week (Thursday and Friday) for a fixed term period from Monday 3 June 2024 to Friday 2 May 2025 inclusive.

This position must have experience in the provision of high-quality administrative support services and a demonstrated record of strong commitment and achievement in meeting customer needs.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Provide administrative support to a Senior Manager, including calendar and meeting management and Secretariat support to a range of Committees.
  • Maintain filing, registers and manage records for correspondence;
  • Research and prepare information on issues and topics for the Senior Manager;
  • Establish small-scale improvements in the office and support projects underway.
  • Providing advice and assistance across the Division as needed;
  • Assist to develop concepts and submissions for the Division as needed;
  • Raising Purchase orders and financial support.

As the successful applicant, you will have:

  • Experience providing high quality administrative support.
  • Experience in managing office systems, including implementing changes to improve efficiency.
  • Understanding of project methodologies and experience participating in project activities.
  • Well-developed research skills.
  • Demonstrated understanding of customer service.
  • Well-developed communication skills (written and oral).
  • Well-developed time management skills.
  • Strong integrity and discretion.

Requirements and relevant information:

  • One (1) x part-time, fixed-term position is available.
  • The position is part time and the salary plus superannuation will be pro rata.
  • This position is located at the Victoria Police Centre, 311 Spencer Street, Docklands.
  • This position requires shift work as indicated in the Position Description (as attached to the advertisement).
  • The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head. To achieve this, applicants must be an Australian Citizen
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with organisational policy, all Victoria Police employees are required to be fully vaccinated (including a booster vaccination) against COVID-19 or hold a valid medical exception. As such your employment with Victoria Police is subject to providing evidence of your vaccination status.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, 17 June 2024.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: A/Inspector Danny NIHILL on  daniel.nihill@police.vic.gov.au

We welcome applications from people with disability. If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps

From here...