Archivist - Archive Search and Retrieval

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Job Details
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Department: Victoria Police
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG4
Work Location: Melbourne - Western Metro
Reference: VG/E20042717
Closing Date: 22-May-2022
Salary Range: $88,955 - $100,930
Job Duration: Until 30 June 2024
Attachments: 1. Position Description C3063.docx (Word, 577KB)


2. Application Form.docx (Word, 627KB)


Contact: Unit Manager Tracey Manallack
8335 8881 or tracey.manallack@police.vic.gov.au

Position Details

About the role:

The Yoorrook Justice Commission – Australia's first, and an internationally significant, truth-telling body – was formally launched on 24 March 2022.

Victoria Police is committed to supporting the truth-telling process being led by the Commission.

To coordinate Victoria Police's role in this important work and undertake related strategic projects, we have established the Yoorrook Justice Commission Response Taskforce. The Taskforce will be a multi-disciplinary team of lawyers, policy and research professionals, archivists and records officers, and police members.

Working in the Taskforce provides an opportunity to contribute to an official record of the impact of colonisation on Traditional Owners and First Peoples in Victoria, and work towards healing, system reform and practical changes that will increase cultural awareness and safety across Victoria Police, continue to improve our practices and look toward building trust with the community.

We are currently seeking an experienced Archivist to lead and coordinate a team in a range of projects to identify, index and list records to increase access.  The role will involve historical research using archival records and facilitate search and retrieval of relevant records for digitisation.

This position will report to the Unit Manager, Victoria Police Archive Services Centre, as part of the Yoorrook Justice Commission Response.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Supervising, mentoring and supporting a small team and lead projects to facilitate historical record cataloguing, indexing, and listing.
  • Developing and contributing to high level reports including briefing notes, project documents, status reports and presentations on complex subject matters.
  • Contribution to the creation of finding aids and administrative histories
  • Overseeing digitisation of records.
  • Undertake complex record research and searches of historical records.
  • Engaging with internal and external stakeholders.

As the successful applicant, you will have:

  • Experience in project management and the ability to lead and monitor task progress to ensure that performance expectations and deadlines are met.
  • Demonstrated understanding of archives and the ability to undertake historical research within archival collections.
  • Excellent organisation skills with the ability to prioritise and to work to tight deadlines.
  • Highly developed written and oral communication skills, including the ability to liaise with senior management.
  • Strong problem-solving and analytical skills.
  • Understanding of digitisation workflows, including digital objects and associated metadata
  • Understanding and or/ knowledge of working effectively and respectfully with Aboriginal communities and/or peoples in a culturally safe and sensitive manner
  • A proven record of ethical behaviour and a commitment to the Victoria Police Code of Ethics, Conduct and the Organisational Values.

Requirements and relevant information:

  • A tertiary qualification in Information management, archives is highly desirable
  • Your usual place of work will be at the Victoria Police Archive Services Centre based in the western metropolitan region.  However, you may be required to work at other sites including North Melbourne.
  • One (1) x fixed term 30/06/2024, full time position
  • Your usual place of work will be at the Victoria Police Archive Services Centre, based in the western metropolitan region.  However, you may be required to work at other sites including North Melbourne.
  • The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head.  To achieve this, applicants must be an Australian Citizen.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with the Acting Chief Health Officer's Direction – COVID-19 Mandatory Vaccination (Workers) Directions, you are required to be fully vaccinated (this includes a booster vaccination) and your employment with Victoria Police is subject to proof of vaccination.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. 

Applications close midnight, Sunday 22 May 2022.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, the Victorian Government careers website (Careers.vic) or Seek.
Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information on this role please contact: Tracey Manallack, Unit manager, on (03) 8335 8881 or via email tracey.manallack@police.vic.gov.au

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps


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