About the role:

The Facilities Division plans, builds and maintains police stations, buildings and facilities throughout Victoria. Situated within the Planning Unit, the role reports directly to the Program Manager and is a key member of the team working with executive and operational level stakeholders within Victoria Police, our external agency partner and other government agencies to secure new Leases, Licences and intergovernmental property agreements.

Reporting directly to the Program Manager for the Planning Unit, this role will oversee a portfolio requiring the transaction management and lease administration of circa 70 Radio Base sites. In addition to Victoria Police's occupancy, the role will require ongoing administrative management of sub-occupants.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

• Lead lease and licence negotiations for 70+ radio base sites, including renewals, new site acquisitions, relocations, and terminations/disposals.
• Manage transaction timelines to ensure continuity of operations and avoid service disruptions.
• Negotiate and formalise sub-occupancy agreements with co-located agencies or third parties.
• Maintain an accurate register of all radio site leases/licences, sub-occupants, critical dates, and financial terms.
• Monitor and action key dates including expiries, rent reviews, and options to renew.
• Ensure compliance with lease/licence terms across all sites and sub-occupancies.
• Administer and track sub-occupant agreements, including rent recovery
• Validate rental invoices and outgoings against agreed terms; resolve discrepancies.
• Monitor rental escalations and budget for future increases.
• Process internal cost recoveries from sub-occupants and ensure funds are allocated appropriately.
• Provide regular financial reports and support budget planning for the site portfolio.
• Serve as the primary contact for internal users, landlords, sub-occupants, and other stakeholders.
• Collaborate with Property, ICT/Comms teams, and government departments to align infrastructure and lease requirements.
• Coordinate with the Department of Government Services (if applicable) for lease approvals and administration on Crown-leased sites.
• Contribute to strategic planning for network optimisation and site rationalisation opportunities.
• The role will have the support of a centralised accounts payable and receivables team.

About You:

The successful candidate will ideally have the following skills and experience: 

• Experience as a tenant Commercial Property Account Manager or Commercial Property Manager.
• Experience delivering complex commercial property transactions including engaging with internal and external solicitors and related consultants.
• Expertise in effectively engaging key stakeholders and providing strategic advice.
• Excellent interpersonal skills including negotiation, written and verbal communication skills.
• Experience and understanding in the management and administration of Crown land desirable.
• A strong commitment to Operational Infrastructure Department's strategy goals - supporting our people and embracing customer centricity, innovation and collaboration in our delivery of services.

Further Information:

• One (1) x full-time, fixed-term position available until 31/10/2027.
• This position is located at Victoria Police Centre, 311 Spencer Street, Docklands, and will require site visits.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
• We expect our people to foster a safe and inclusive environment where their behaviour and attitude reflects, builds upon and promotes a positive and collaborative workplace that respects the culture and values of Victoria Police.

Your application must include:

• Resume
• Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, Monday 11 August 2025.

Please Note: All applications will need to be submitted through one of the following platforms: Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

For further information, please contact: Janet Weston on 0459 862 063 or janet.weston@police.vic.gov.au.

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process (including an alternate method of submission of the application), please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 6004.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Victoria Police is committed to creating a workplace that is safe and inclusive of all our people.  We empower and expect our people, at all levels, to develop interpersonal connections and collaborate, use sound judgement, and create and innovate.

In alignment with the principle of self-determination, Victoria Police is dedicated to enhancing our collaboration with the Aboriginal community in Victoria as we build a culturally safe and inclusive workplace for Aboriginal and Torres Strait Islander employees. We continue to engage and build relationships with local Aboriginal communities and work closely with them to enhance opportunities and services aimed at empowerment, equality, and equal participation across all areas of the organisation.

We value the diversity and differences of our employees, including their age, gender, culture, religion, sexual orientation, abilities, and life experience. We celebrate these diverse experiences and perspectives as each person brings an informed and contemporary approach to our work which enhances the wellbeing of all. We aim to provide a safe place that is reflective of the community it serves, allowing everyone to bring their whole selves to work.”

If after reading this, you're not sure you tick every single criteria box, but have the passion to get behind our purpose, the determination to face a challenge and a willingness to grow and learn, we think you should click the apply button anyway. We're passionate about building a diverse and inclusive team, and love hearing from people like you.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps