Executive Assistant to Executive Director of Environment and Science

Provide high level support to the Chief Conservation Scientist (Executive Director, Environment and Science) through professional administrative services.
Job Details
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Department: Parks Victoria
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: PVO4
Work Location: Melbourne - CBD
Reference: VG/EAES
Closing Date: 26-Nov-2017
Salary Range: $72,504 - $77,870
Job Duration: October 2019
Attachments: TBA EA to ED Environment and Science - Postion Description.pdf (PDF, 364KB)
Job Specification

Contact: Mark Norman
(03) 8427 3588

Position Details

  • Contribute to the future of Victoria's Parks
  • Join an innovative organisation
  • Healthy Parks, Healthy People


About the division

The Environment and Science Division is responsible for the promotion and protection of the Victoria's rich natural assets and biodiversity, as represented on the parks estate. This division leads conservation strategy, policy, planning and preparation of initiatives, programs and services related to the environment and scientific knowledge. Acquisition of the best scientific knowledge, development and delivery of onground conservation programs, adaptive management processes and production of landscape-scale Conservation Action Plans are all central divisional roles. It's staff of around 20 manage and maintain extensive research and stakeholder partnerships, diverse funding streams, and advice provision and involvement of onground programs across the state.  


About the role

The Executive Assistant will efficiently manage the Executive Director's office by providing a high level of administrative support. The position will support and assist the Executive Director and Divisional Management Team in the overall management of the Division in the delivery of divisional objectives and corporate initiatives. Duties would include providing professional administrative support to the Executive Director, establishing and maintaining an efficient office system, contributing to business and budget management, managing ministerial requests, timelines and delivery, managing office files and other records. The position will analyse, develop, and implement improvements to existing work procedures, practices and systems; interface, communicate and resolve issues on behalf of the Executive Director with staff and key stakeholders; manage the Executive Director's diary; schedule appointments, anticipate needs and ensure that the Executive Director has all necessary papers required for meetings; receive, record and prioritise all incoming correspondence and redirect as appropriate; distribute papers from the Executive Director to their direct reports and maintain a follow up system to ensure that deadlines are met; and keep the Executive Director informed of important issues and act as a conduit for information flow.


Your application must include;

  • A current Resume
  • A cover letter addressing the Key Selection Criteria (KSC) as outlined in the position description.

Join our Innovative organisation and enjoy what you do, apply today!

Application Closing date: Sunday 26 November 2017

Parks Victoria requires all prospective employees to undergo a National Police Record Check prior to an employment offer being made.

All applications will be treated confidentially.

Parks Victoria is an Equal Opportunity Employer, with a commitment to merit, equity and diversity in the workplace.

Parks Victoria is relocating functions from our environment, research and other service divisions to Latrobe Valley by 2020. This position is currently based at 535 Bourke Street office in Melbourne and will be moving to the government services hub planned in Latrobe Valley by 2020.

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