Program Officer, DRUP2

Emergency Management Victoria (EMV) leads emergency management in Victoria by working with government, agencies and business to strengthen their capacity to withstand, plan for, respond to and recover from emergencies. EMV is a statutory entity and is part of the Department of Justice & Community Safety (the Department). The Department, through the Secretary, employs EMV staff and provides corporate functions to EMV. EMV is led jointly by the Chief Executive (CE) and the Emergency Management Commissioner (EMC).
Job Details
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Department: Department of Justice and Community Safety
Work Type: Fixed term - full time
Job Function: Projects
Classification: VPSG4
Work Location: Melbourne - CBD
Reference: VG/EMV387E
Closing Date: 05-Feb-2023
Salary Range: $90,067 - $102,192
Job Duration: 31 December 2023
Attachments: Position Description (EMV387) - Program Officer - 17 Jun 22.docx (Word, 2.22MB)
Job Specification

Position Description (EMV387) - Program Officer - Oct 2022.docx (Word, 545KB)


Contact: Frank La Torre
0428 630 535

Position Details

Program Officer

  • Support management and delivery of the Digital Radio Upgrade Program Stage 2 (DRUP2)
  • Challenging and engaging role
  • VPSG 4, Full-time Fixed Term 2 years

EMV has a wonderful opportunity for an experienced and highly competent Program Officer to support the delivery of DRUP2.

Key accountabilities include:

  • Support the EMV program team to manage and deliver DRUP2, including:
    • Manage, track and report on program financial status, and program artefacts, as per departmental requirements.
    • Manage and maintain program SharePoint and documentation, including control and probity registers, whilst proactively streamlining processes as required.
    • Liaise with key stakeholders to ensure they are aware of upcoming scheduled program activities, such as Program Control Group, Steering Committee meetings, workshops and milestones and their approvals where required.
    • Organise meetings across various stakeholder groups (Emergency Service Organisations, State advisors, State vendors) including preparation and sending of meeting agendas, creation and finesse of presentation material, meeting minutes and timely follow-up of action items.
    • Assist in the maintenance of key program artefacts, such as the program management plan, master schedule and budget.
    • Manage the program probity requirements, including maintaining the program probity management plan, probity registers, stakeholder compliance and conflict of interest and confidentiality management.
    • Provide administration and management of the programs SharePoint and MS Teams, as well as Outlook calendar management and the DJCS platform TRIM.
    • Prepare and submit briefs on behalf of the program team for numerous stakeholders across different levels of government including executives, as per departmental guidelines.

To be successful you will have:

  • Demonstrated experience in providing program/project support services including financial status tracking and reporting, project administration tasks, management of program registers (actions, risk, issues).
  • Proficient in management of program/project co-ordination using Microsoft Teams, Microsoft SharePoint, Microsoft Project and Microsoft 365.
  • Demonstrated experience in development of Governmental written communication such as Departmental briefs, financial reporting, program/project status reports and executive briefs

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:

  1. COVID-19 digital certificate or ATAGI exemption certificate (available via your myGov account)
  2. Your immunisation history statement (available via your myGov account)

Other documentation outside the above will not be accepted as evidence of having received your COVID-19 vaccine doses.

Early Retirement Scheme:

A re-employment restriction of one year applies to all recipients of an Early Retirement Scheme package from the VPS.

How to Apply:

Please click the "Apply Now" button at the bottom of this advertisement.  Applications should include a resume and covering letter briefly outlining your skills and experience. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

Enquiries about this position should be directed to Frank La Torre, Program Manager MMR Extension Program on 0428 630 535.

Application close midnight on Sunday 5 February 2023.


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