Executive Coordinator

As Victoria's environmental regulator, we set and enforce environmental standards to help ensure all Victorians can enjoy clean air, healthy waterways and pollutant-free land.

To achieve the best possible environmental outcomes for Victoria, we're increasingly shifting our focus from minimising the effects of environmental harm, to preventing it from happening in the first place.

To help us achieve this, we're now recruiting. By working at EPA you can enjoy a meaningful career with great work-life balance, while building a better future for our environment.

Job Details
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Department: Environment Protection Authority
Work Type: Ongoing - full time
Job Function: Environment
Classification: VPSG5
Work Location: Melbourne - CBD
Reference: VG/EPA/CS/1691865
Closing Date: 30-Jan-2023
Salary Range: $103,920 - $125,735
Job Duration: N/A
Attachments: PD_PN700963_Division Support Officer_Corporate Services_VPS5_OG.pdf (PDF, 308KB)
Job Specification

Contact: Carmel Flynn

Position Details

Executive Coordinator

  • $103,920 to $125,735 salary range
  • Hybrid working options
  • CBD Office

About the organisation

As the environmental regulator for Victoria, we set and implement environmental standards to help ensure all Victorians can enjoy clean air, healthy waterways and pollutant-free land.

Benefits of working with the EPA:

  • Contribute to the protection of Victorian environment and health of its people
  • A focus on work/life balance and development opportunities
  • A diverse and inclusive workplace with many career pathways
  • Hybrid and flexible work arrangement options

About the role

Reporting to the Executive Director, Corporate Services, the Executive Coordinator, leads and manages a small team responsible for supporting the Executive Director and Directors in the effective operations of Corporate Services Division, including planning and reporting, coordination within Corporate Services, across EPA and external stakeholders; and the provision of general advice, project management and high level and quality administrative support. You will work across the division and EPA to ensure corporate and other organisational plans, policies, procedures, programs and other requirements are met in an efficient and effective way, aligned to EPA's strategic and annual plans.


  • Drive planning and reporting for the Corporate Services Division, ensuring consistency with organisational requirements.
  • Plan, oversight and deliver the provision of executive assistance, policy advice and project management support to the Executive Director and Directors in the division.
  • Lead the provision of general administrative support across Corporate Services Division
  • Take a problem-solving approach to work, with a commitment to continuous improvement, ensuring a one-EPA approach to delivering priority outcomes for the organisation

Skills and experience

  • Proven record of achievement in a senior coordination, policy, business advisory or program role , demonstrating contribution to high business performance and a positive organisational culture.
  • Executive coordination skills - utilising high levels of negotiation and influence to ensure executives and management deliver high quality coordinated work to meet priority deadlines.
  • Advanced management skills and demonstrated capability to plan, monitor and deliver multiple concurrent projects / programs, including risk identification and management, budget development and management
  • Demonstrated focus on accountability for the execution and quality of results through professionalism, persistence, and transparency.
  • A proven record of achievement in a similar role which contributes to organisational excellence, high standards of performance and a positive organisational culture.

How to apply

Click the ”Apply” button to submit your resume and cover letter. Applications close 30 January.

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and gender identities.

EPA Victoria is a Child Safe organisation with a strong commitment to physical, cultural, and emotional safety of all children including those with diversity of ability, culture, identity, and linguistic background.

Please contact recruitment.mailbox@epa.vic.gov.au should you require this ad in an accessible format.

Please note:

  • Preferred candidates will be required to submit proof of compliance with EPA's COVID-19 Vaccination Policy (two doses of COVID-19 vaccine plus at least one booster dose).
  • You must be an Australian Citizen, Permanent Resident (for ongoing roles) or hold a valid work permit or visa.
  • Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances.

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