Administration Officer

As Victoria's environmental regulator, we set and enforce environmental standards to help ensure all Victorians can enjoy clean air, healthy waterways and pollutant-free land.

To achieve the best possible environmental outcomes for Victoria, we're increasingly shifting our focus from minimising the effects of environmental harm, to preventing it from happening in the first place.

To help us achieve this, we're now recruiting. By working at EPA you can enjoy a meaningful career with great work-life balance, while building a better future for our environment.

Job Details
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Department: Environment Protection Authority
Work Type: Fixed term - full time
Job Function: Administration / Secretarial
Classification: VPSG3
Work Location: Melbourne - CBD
Reference: VG/EPA/CS/1694522
Closing Date: 06-Feb-2023
Salary Range: $72,751 - $88,336
Job Duration: Until 28 February 2025
Attachments: PD_PN702112_Administration Officer_Corporate Services_VPS3.2_FT.pdf (PDF, 329KB)
Job Specification

Contact: Bethany Sproal
bethany.sproal@epa.vic.gov.au

Position Details

Administration Officer

  • $82,101 to $88,336 salary range
  • Hybrid working options
  • 200 Victoria Street, Carlton

About the organisation

As the environmental regulator for Victoria, we set and implement environmental standards to help ensure all Victorians can enjoy clean air, healthy waterways and pollutant-free land.

Benefits of working with the EPA:

  • Contribute to the protection of Victorian environment and health of its people
  • A focus on work/life balance and development opportunities
  • A diverse and inclusive workplace with many career pathways
  • Hybrid and flexible work arrangement options

About the role

Reporting to the Manager, Secretariat, this role will work in a small team of five (5) responsible for providing high-quality governance advice, secretarial support and assurance to the EPA Governing Board and Senior Executive committees. Working closely with team members, this role provides high quality administrative support to the Governing Board and Secretariat, including calendar and email management, travel, meeting, briefing and correspondence support. You will use your initiative to prioritise tasks and monitor workflow in supporting the delivery of frontline regulatory operations, aligned to EPA's strategic priorities, to prevent harm to Victorian communities and the environment from pollution and waste.

Duties

  • Work closely with team members to deliver accurate and timely support, resolve local operational issues, and provide improvements to business operations and administration within the Secretariat Unit.
  • Provide a variety of administrative and support functions to help ensure business objectives are met. These include preparing correspondence, file, and records management, reporting and reporting processes consistent with requirements established by the Unit and Division.
  • Supporting the administration of Unit, Governing Board, Senior Executive Committee and subcommittee meetings, including room bookings, meeting preparation, preparing facilities for meetings/teleconferences, attending meetings, and taking minutes where required. Supporting the Unit to comply with EPA document management and governance requirements.
  • Deliver specific service initiatives, projects, and process improvements in consultation with the Secretariat Unit.

Skills and experience

  • A relevant tertiary degree or qualification in administration, governance, project management or a related discipline is desirable.
  • Administrative level experience in the provision of assistance support to boards, preferably within Government, would be an advantage.
  • Desired experience providing secretarial support to boards, committees, and senior executives, including use of software (Diligent or similar) for the drafting, review and publication of meeting papers and minutes.
  • Proven ability to apply relevant government legislation, regulations, reporting directives and procedures, to achieve optimal organisational outcomes.
  • High level communications and organisational skills, with the ability to prioritise across multiple competing demands.

How to apply

Click the ”Apply” button to submit your resume and cover letter addressing the Key Selection Criteria. Applications close 6 February.

EPA Victoria recognises the value of the diversity, strength, and knowledge of Aboriginal and Torres Strait Islander people as we work with Traditional Owners to care for our environment. We provide a culturally safe and embracing work environment.

We are an equal opportunity employer with a commitment to merit, equity, diversity, and inclusion in the workplace. We believe our workforce should represent the diversity of the lands upon which we reside; and we actively embrace staff of different abilities, orientations, backgrounds, faiths, and gender identities.

EPA Victoria is a Child Safe organisation with a strong commitment to physical, cultural, and emotional safety of all children including those with diversity of ability, culture, identity, and linguistic background.

Please contact recruitment.mailbox@epa.vic.gov.au should you require this ad in an accessible format.

Please note:

  • Preferred candidates will be required to submit proof of compliance with EPA's COVID-19 Vaccination Policy (two doses of COVID-19 vaccine plus at least one booster dose).
  • You must be an Australian Citizen, Permanent Resident (for ongoing roles) or hold a valid work permit or visa.
  • Preferred candidates will be subject to pre-employment checks including, but not limited to, police checks, reference checks and role related security clearances.


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