Administrative Support Officer

Job Details
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Department: Victoria Police
Work Type: Ongoing - full time
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Melbourne - CBD
Reference: VG/JE20019876
Closing Date: 02-Feb-2023
Salary Range: $55,439 - $71,194
Job Duration: N/A
Attachments: 1. Position Description - C3024.docx (Word, 438KB)


2. VPS Application Form 20019876.docx (Word, 628KB)


Contact: Rochelle Harper
rochelle.harper@police.vic.gov.au

Position Details

About the role:

The position holder will deliver high quality administrative services to support the work of the Security Services Division within Victoria Police. Security Services Division provides state-wide support by delivering a specialist response to circumstances involving critical high risk, armed offender, and counter terrorist related incidents.

The position holder will work as part of a team reporting to a VPS3 and the Divisional Management Team, with a focus on service excellence in a range of general administrative support functions. You will be working with units within the Division such as Special Operations Group, Bomb Response Unit, Protective Services Unit, and the Critical Incident Response Team which consists of over 400 sworn members.

Your duties will include:

  • Provide high quality administrative support including logistical support and equipment maintenance.
  • Undertake a range of administrative functions to support the Division including maintenance and management of records, registers, and systems.
  • Receive, record, and distribute mail and incoming/outgoing correspondence.
  • Management and processing of invoices and purchase orders. 
  • Co-ordination of corporate travel arrangements.
  • Secretariat duties such as agenda creation and minute taking.
  • Co-ordinate components of Divisional intakes (this includes liaising with internal and external stakeholders).
  • Provide backfill administrative support across all units within the Division.

As the successful applicant, you will have:

  • Demonstrated experience in providing high level administrative services in a confidential environment.
  • Proven ability to work with limited supervision and the ability to prioritise workload whilst meeting strict deadlines.
  • Appropriate word processing and computer skills, specifically Microsoft Excel, Word, and Teams.
  • Highly developed interpersonal and communication skills, and proven ability to communicate effectively to obtain co-operation from management, staff, and various stakeholders.
  • Ability to maintain systematic and accurate administrative records.
  • Ability to work within a team environment.
  • A Negative Vetting level 1 security clearance or be willing to obtain one.
  • A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police Code of Ethics and Conduct, Financial Code of Practice, and the Organisational Values.

Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • The successful applicant will be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head.  To achieve this, applicants must be an Australian Citizen.
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with organisational policy, all Victoria Police employees are required to be fully vaccinated (including a booster vaccination) against COVID-19 or hold a valid medical exception. As such your employment with Victoria Police is subject to providing evidence of your vaccination status.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. 

Applications close midnight, 2 February 2023.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic). Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: Rochelle Harper on (03) 8533 0767 or rochelle.harper@police.vic.gov.au.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 6004.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps


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