Administrative/Property Officer

Job Details
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Department: Victoria Police
Work Type: Ongoing - flexible
Job Function: Administration / Secretarial
Classification: VPSG2
Work Location: Melbourne - Southern Metro
Reference: VG/JE20027459A
Closing Date: 18-Jun-2024
Salary Range: $56,834 - $72,985
Job Duration: N/A
Attachments: 1. Victoria Police Position Description C3114.docx (Word, 700KB)


2. Victoria Police VPS Candidate Application Form.docx (Word, 634KB)


Contact: Louise Ferguson
(03) 8903 5356 or eliza.ferguson@police.vic.gov.au

Position Details

About the role:

Victoria Police is currently advertising three (3) full-Time, ongoing Administrative/Property Officer positions within Southern Metro Region, Division Two. This is a highly challenging role, and we are seeking three individuals who are highly motivated, energetic, and self-driven to join our team. The successful applicants will possess strong communication and interpersonal skills and be able to work effectively within a team environment. The selected applicants may be required to undertake work in a warehouse style environment, part of the time.
Division Two is one of the busiest divisions within Southern Metro Region with an ever-increasing demand upon police service delivery. The successful applicant's primary role will be to provide a high level of administrative/property officer support to different work units within the Division.   

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements. 

Your duties will include:

  • Prompt processing of incoming and outgoing briefs of evidence and routine correspondence including quality control and processing of urgent and complex court documents.
  • Issuing, updating, completing, and archiving of confidential records and accountable documents in a timely manner.
  • Providing high level administrative support including Banking, filing & general office duties to Police personnel as needed/directed.
  • Providing advice to internal and external agencies on a range of Police administration matters.
  • Undertaking a range of functions around the receipt, management, and disposal of lost or seized property items in accordance with Police policy and relevant legislation.

As the successful applicant, you will have:

  • Demonstrated experience in providing high level administrative services in a confidential environment.
  • Great interpersonal skills with an ability to work effectively within a dynamic team environment.
  • Ability to communicate well with key internal and external stakeholders using a variety of communication channels and platforms.
  • Ability to maintain systematic and accurate administrative records.
  • The ability to interpret & apply legislation, policy & procedures.
  • An ability to prioritise work and meet strict deadlines with minimal supervision and a commitment to high service delivery standards.
  • General Computer/Microsoft Office Skills.
  • Show initiative and proactive work practices.
  • Be adaptable to change.

Requirements and relevant information:

  • Three (3) x Full Time, Ongoing positions with initial duties at:
    • Position 1 - Bayside Police Complex located at 25 Abbott Street, Sandringham, VIC, 3191.
    • Position 2 - Caulfield Police Complex located at 289 Hawthorn Rd, Caulfield, VIC, 3196.
    • Position 3 - Moorabbin Police Complex located at 1011 – 1013 Nepean Highway Moorabbin, VIC, 3189.
  • However, the successful applicant/s may be required to work at any of the following locations within Southern Metro Region, Division Two: Moorabbin, Chelsea, Mordialloc, Cheltenham, Bayside and Caulfield Police Complex.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The incumbent will be required to complete the OHS requirements of the organisation, which may include local level training relating to equipment usage and Hazardous Chemicals.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. 

Applications close midnight, Tuesday 18 June 2024.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website or Victorian Government careers website (Careers.vic). Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information on this role please contact:VPSG-3 Louise Ferguson on (03) 8903 5356 or via email eliza.ferguson@police.vic.gov.au.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps

 


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